Company Description Utkarsh Global Foundation (UGF) is a multi-sector social impact organization dedicated to creating sustainable and inclusive change across communities in India. Guided by the vision “People for a Better World,” UGF designs and implements initiatives in areas such as environment protection, animal welfare, women’s education and empowerment, social justice, disaster preparedness, healthcare, and road safety. The Foundation emphasizes community-driven projects and works closely with government bodies, corporates and CSR partners, educational institutions, and grassroots organizations.

Its programs focus on practical solutions like eliminating single-use plastic, improving animal healthcare, promoting skill development, and strengthening community welfare and disaster response. Through these efforts, UGF aims to build a more compassionate, sustainable, and equitable society.

Role Description The Personal Secretary will provide comprehensive administrative and executive support to leadership at Utkarsh Global Foundation. This full-time, in office role is based in Mumbai and involves managing calendars, scheduling meetings, coordinating travel, and preparing agendas and minutes. Daily responsibilities include handling correspondence, drafting and formatting documents, maintaining records and files, and ensuring timely follow-up on tasks and commitments.

The role also includes liaising with internal teams and external partners,



organizing events and meetings, and supporting the smooth execution of foundation programs.

The Personal

Secretary is expected to maintain confidentiality, uphold professional standards, and enable efficient day-to-day operations for the executive office.

Qualifications

- Strong personal assistance and executive administrative assistance skills to support senior leadership effectively.
- Proficient clerical skills, including documentation, filing, data entry, and basic office management.
- Solid administrative assistance capabilities, including calendar management, meeting coordination, and travel arrangements.
- Excellent communication skills for managing correspondence, drafting professional documents, and interacting with stakeholders.
- Proficiency with office productivity tools (e.g., MS Office or Google Workspace) and basic digital communication platforms.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
- Demonstrated discretion, integrity, and ability to handle confidential information responsibly.
- Prior experience in an administrative or secretary role; experience in the nonprofit or social impact sector is an advantage.
- Relevant educational background in administration, commerce, or any discipline; equivalent experience will be considered.
- Ability to work on-site in Mumbai and collaborate with diverse teams and partners.

📌 Personal Secretary (Mumbai)
🏢 Utkarsh Global Foundation
📍 Mumbai