About The Role

Messe Muenchen India is seeking an organized, proactive Office Manager to own the day-to-day running of our Mumbai Head office & Sales offices at Delhi & Bangalore. Reporting to the CFO, you will be the operational backbone of the workplace — keeping office facilities, admin vendors, and the processes running smoothly so the team can focus on its core work.

Key Responsibilities

Office operations & administration

- Manage the daily operations of the office, ensuring a safe, tidy, and well-functioning workplace
- Develop, document, and enforce office policies and procedures; keep the employee handbook section on workplace practices current
- Order and manage office supplies, equipment, and stationery within budget
- Maintain physical and digital filing systems, contracts, and records; handle incoming office generic mails and correspondence
- Oversee reception and visitor management, ensuring professional front-of-house experience
- Induction to recent team members with office and admin related policies and procedures
- Effectively manage the administration team

Finance & bookkeeping support

- Prepare, track, and process office admin invoices, purchase orders, and expense reports
- Administer petty cash and reconcile office-related accounts monthly
- Track office expenditure against budget; flag variances and forecast needs
- Liaise with the finance team on payments and records

Facilities, vendors & compliance

- Source, negotiate, and manage contracts with suppliers, cleaning,



security, and maintenance vendors
- Schedule repairs and preventive maintenance for office equipment and premises
- Serve as the point of contact for building management, landlords, and service providers
- Ensure compliance with health & safety regulations; run fire drills and maintain first-aid provisions

Team coordination & events

- Support team meetings, offsites, and company events, including catering, venue & other logistical arrangements
- Take minutes at administrative meetings and follow up on action items

Required Qualifications & Skills

- Bachelor's degree or diploma in business administration, management, or a related field — or equivalent practical experience
- 10-15 years of experience in office management, administration, or a similar role
- Proficiency with Microsoft Office and/or Google Workspace; comfort with office-management or ERP tools
- Working knowledge of bookkeeping and expense processes
- Excellent written and verbal communication skills in English
- Strong organizational ability with the capacity to prioritize and manage multiple deadlines independently
- High level of discretion and integrity when handling confidential information

Core competencies

- Organization & prioritization
- Problem-solving under pressure
- Negotiation & vendor management
- Budget awareness
- Communication & interpersonal warmth
- Confidentiality & professionalism
- Adaptability
- Attention to detail

📌 Office Manager (Mumbai)
🏢 Messe Muenchen India
📍 Mumbai