Qualification: MBA in Human Resource Management (Mandatory)
Job Location: Ranchi, Jharkhand
Industry: Automobile / Dealership
1. Job Purpose To support the HR department in day-to-day HR operations, employee management, recruitment, attendance, payroll coordination and statutory compliance. The candidate will assist in implementing HR policies and maintaining accurate employee records while ensuring smooth HR functioning across the organisation.
2. Key Roles & Responsibilities (KRAs)
A. Recruitment & Selection
- Assist in sourcing candidates through job portals, references and other recruitment channels.
- Coordinate interview schedules with department heads.
- Conduct initial screening of candidates.
- Follow up with selected candidates regarding joining formalities.
- Maintain recruitment trackers and vacancy reports.
B. Employee Lifecycle Management
- Assist in employee joining and onboarding formalities.
- Maintain employee personal files and documentation.
- Prepare appointment letters, offer letters and other HR documents.
- Maintain employee databases and update employee records.
- Coordinate employee exit formalities and documentation.
C. Attendance & Leave Management
- Maintain daily attendance and absenteeism records.
- Monitor late arrivals, early departures and leave applications.
- Coordinate with department heads for attendance verification.
- Prepare monthly attendance reports for payroll processing.
D. Payroll & Salary Coordination
- Assist in monthly salary processing.
- Verify attendance, leave, overtime and salary inputs.
- Coordinate with the Accounts Department for payroll-related activities.
- Maintain salary records and employee-wise payroll data.
- Assist in preparing salary statements and full & final settlement details.
E. Statutory Compliance
- Assist in maintaining PF, ESI and other statutory records.
- Support monthly statutory documentation and compliance activities.
- Maintain registers and records as required under applicable labour laws.
- Coordinate employee documentation for PF and ESI enrolment.
F. Employee Engagement & HR Operations
- Assist in organising employee engagement activities and celebrations.
- Coordinate employee communication and HR announcements.
- Support training and development initiatives.
- Assist in grievance handling and employee welfare activities.
- Help maintain discipline and ensure adherence to HR policies.
G. HR MIS & Documentation
- Prepare daily, weekly and monthly HR reports.
- Maintain employee master data and HR trackers in Excel.
- Prepare manpower reports, attendance reports and recruitment MIS.
- Ensure proper filing and maintenance of HR records.
3. Required Skills & Competencies
- Good communication and interpersonal skills.
- Basic knowledge of HR functions and HR processes.
- Working knowledge of MS Excel, Word and PowerPoint.
- Good data management and documentation skills.
- Basic understanding of recruitment and payroll.
- Willingness to learn labour laws and statutory compliance.
- Good coordination and follow-up skills.
- Positive attitude, discipline and attention to detail.
4. Candidate Profile
- MBA in HR / Human Resource Management.
- Fresher or maximum 1 year of HR experience.
- Candidates with internship experience in HR will be preferred.
- Should be proactive, organised and willing to take responsibility.
- Ability to coordinate with employees across different departments.
5. Performance Parameters (KPIs)
Recruitment Coordination
Timely interview and joining coordination
Employee Documentation
Accuracy and completeness of employee files
Attendance Management
Timely and accurate attendance records
Payroll Support
Accuracy of monthly salary inputs
HR MIS
Timely submission of HR reports
Compliance Support
Proper maintenance of statutory records
Employee Engagement
Timely execution of HR activities
6. Preferred Candidate Attributes
- Smart, presentable and professionally groomed.
- Good command over English and Hindi.
- Comfortable working in an automobile dealership workplace.
- Ability to handle confidential employee information.
- Eagerness to learn and grow in the HR profession.