HR Assistant/ HR Coordinator

Key Responsibilities

- Support recruitment by posting vacancies, screening applications against agreed requirements, scheduling interviews, and following up with candidates.

- Coordinate employee on-boarding, collect required documents, and arrange joining formalities and induction.

- Prepare offer letters, employment documents, and routine HR correspondence using approved templates.

- Maintain accurate employee records, personnel files, and HR system entries.

- Track attendance, leave, absence, and overtime, and prepare verified inputs for payroll processing.

- Monitor probation periods, contract renewals, and document expiry dates, coordinating timely action with the relevant teams.

- Respond to routine employee inquiries and refer sensitive or complex matters to the HR manager.

- Assist with performance-review schedules, training arrangements, and employee communications.

- Coordinate resignation and exit formalities, including clearance documentation and inputs for final settlement.

- Prepare routine HR reports and handle employee information with strict confidentiality.

- Coordinate with the administration or PRO team on employee visa, work-permit, and medical-insurance applications, renewals, and cancellations, where applicable.





- Support the implementation of HR policies by circulating approved updates, maintaining employee acknowledgements, and following up on required documentation.

Candidate Requirements

- Previous experience in HR administration or a similar support role.

- Basic understanding of recruitment, on-boarding, employee records, attendance, and leave administration.

- Good written and verbal communication skills and a professional approach to employee interactions.

- Proficiency in Microsoft Office, particularly Excel and Word; familiarity with HR software is preferred.

- Robust organisational skills, attention to detail, and the ability to follow up on multiple tasks.

- Ability to handle confidential information responsibly and maintain accurate records.

- Basic awareness of employment requirements applicable to the work location is preferred.

- Minimum 2-3 years of experience in HR administration or a similar support role.

Qualifications A bachelor's degree or diploma in Human Resources, Business Administration, or a related field is preferred. Candidates with relevant HR administration experience and strong practical skills will also be considered.

📌 HR Assistant/ HR Coordinator (Kozhikode)
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📍 Kozhikode