Role OverviewWe are looking for a highly organized and dependable professional to provide comprehensive executive assistance to senior leadership while supporting administrative and financial activities.

The ideal candidate should have 3–6 years of total professional experience, with demonstrated experience working directly with a Founder, CEO, or senior executive. The individual should be comfortable managing executive schedules, coordinating meetings, handling correspondence, maintaining business documentation, and ensuring smooth administrative workflows.

In addition to executive support, the role involves assisting with payroll coordination, financial documentation, bookkeeping, invoice management, and expense tracking.

Key Responsibilities1. Executive & Management Support

- Provide day-to-day assistance to the Founder and senior leadership.
- Manage executive calendars, appointments, meetings, and scheduling priorities.
- Handle email correspondence, communication, and professional follow-ups.
- Coordinate meetings with investors, business associates, clients, and internal teams.
- Prepare meeting agendas, maintain minutes, and track important action points.
- Monitor deadlines and ensure timely follow-ups on leadership commitments.
- Assist with travel planning and other executive requirements.

2. Administrative & Coordination Activities

- Manage routine administrative tasks and ensure smooth business operations.
- Maintain digital records, employee documentation, business files, and reports.
- Coordinate with vendors, service providers, and external stakeholders.
- Prepare presentations, reports, trackers, and other business documents.




- Organize information and maintain accurate documentation for easy accessibility.
- Support leadership with operational coordination and administrative follow-ups.

3. Finance & Financial Administration

- Assist with payroll coordination, verification of payroll inputs, and record maintenance.
- Maintain financial documentation and support routine bookkeeping activities.
- Manage invoices, payment records, and expense-related documentation.
- Assist with bank and credit card statement reconciliations.
- Track operational expenses and support budget monitoring.
- Prepare basic financial summaries and periodic expense reports.
- Coordinate with relevant stakeholders to resolve pending finance-related requirements.

Required Skills & Qualifications

- Strictly 3–6 years of total skilled experience. Candidates with less than 3 years or more than 6 years will not be considered.
- Previous experience in Executive Assistance, Executive Services, or Administrative Support.
- Direct experience supporting a Founder, CEO, or senior executive is mandatory.
- Strong understanding of calendar management, email correspondence, scheduling, and meeting coordination.
- Practical exposure to payroll administration, bookkeeping, invoice management, expense tracking, or financial operations.
- Proficiency in Google Workspace, MS Office, and relevant business tools.
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and problem-solving abilities.
- High attention to detail and ability to manage confidential information.
- Comfortable working independently in a remote environment.

📌 Executive Services & Financial Administration Associate (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai