Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage calendars, coordinate meetings, handle communications, prepare reports, and ensure the smooth functioning of executive office activities.

Key Responsibilities

Executive Support

- Manage and maintain executive calendars, appointments, and schedules.
- Coordinate internal and external meetings, including agenda preparation and meeting logistics.
- Screen and prioritize emails, calls, and correspondence.
- Prepare presentations, reports, meeting minutes, and business documents.
- Handle confidential information with a high level of discretion.

Coordination & Communication

- Act as a liaison between executives and internal/external stakeholders.
- Coordinate cross-functional meetings and follow up on action items.
- Draft skilled communications on behalf of leadership.
- Facilitate effective communication across teams.

Travel & Event Management

- Arrange domestic and international travel, accommodation, visas, and itineraries.




- Manage expense reports and reimbursement processes.
- Support the planning and execution of leadership meetings, town halls, and events.

Administrative Management

- Maintain records, files, and documentation.
- Track key deliverables and deadlines for executives.
- Assist in budget tracking, procurement requests, and vendor coordination where required.
- Support special projects and strategic initiatives.

Required Qualifications.

- 7-10 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
- Strong business communication and stakeholder management skills.
- Excellent organizational and time-management abilities.

Key Competencies

- Professionalism and confidentiality
- Strong interpersonal skills
- Attention to detail
- Problem-solving mindset
- Multitasking and prioritization
- High level of ownership and accountability
- Ability to work under pressure and meet deadlines

📌 Executive Secretary (Gurugram)
🏢 Airtel
📍 Gurugram