Wolkem India Limited (Estd. 1972) is an integrated Mines to Market organisation with global leadership position in Industrial Minerals like Wollastonite, Calcite, Feldspar and other Associated Minerals. Strategically, the group wishes to strengthen the Organizations growth. To assist The Director for high-level administrative, operational, and strategic support to streamline the director's workflow and ensure smooth day-to-day business operations, the group wishes to hire an Executive Assistant to the Director who will be based out of Udaipur (Rajasthan).

Job Title: Executive Assistant to the Director,

Position Title: Executive Assistant (Asst. Manager/ Dy. Manager level)

Reporting To: Director/ CEO

Location: Udaipur- Rajasthan (Head Office)

Number of Direct Reports to candidate: NIL

AGE: 26 - 30 years

Minimum Work Experience: 7-8 years (As Executive Assistant to the MD/ Director/ CEO)

Education

- MBA / Post- Graduate (preferred)
- An Engineering degree/ B.Sc. will be an added advantage

Role Objective An Executive Assistant (EA) to a Director provides high-level administrative, operational, and strategic support to streamline the director's workflow and ensure smooth day-to-day business operations.

Key Responsibilities:

i) Ensuring weekly/monthly schedule of leadership/ management team meetings, develop agenda and ensure information and preparation briefing is received in a timely manner for internal as well as external meetings.

ii) Excellent knowledge in MIS -Target vs Sales/Projection vs Sales.

iii) Circulation and follow-ups for the minutes/action items of the meetings.

iv) Actively managing communication/ information of the Director.

v) Record minutes and follow-ups of the action to assigned business.

vi) commitments and responsibilities, maintain the timeline and ensure execution as required.

vii) Managing calendar,



Travel Management in coordination with P&A; and expense reporting.

viii) Serves as principal administrative contact and liaison between departments/ Units to facilitate communication at the executive level ix) Record minutes and follow up the action items discussed during Leadership Team meetings, Management Team meetings and other meetings and ensure execution x) Coordinating with the administration/ travel helpdesk by raising the required service request for visa and stay arrangements for official travel.

xi) Manage the Directors calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary.

xii) Manage Directors and other guests travel arrangements (including visas/accommodation).

MIS & Reporting:

- Collect departmental data as desired by the Director, build dashboards, and prepare concise executive summaries or management reports.

Information & Document Control:

- Maintain organized filing systems, manage records, and handle sensitive or confidential information with strict discretion.

What are we Looking For Executive Assistant experience of minimum 7 years

1. Has Reported to MD/ Director/ CEO
2. An experienced, reliable and task-oriented Executive Assistant.

Communication & Liaison: Act as the primary point of contact between the director and internal departments, board members, clients, and external partners. Draft emails, memos, and reports.

Functional Strengths

Strong background in

- Strong command of MS Office (Word, Excel, PowerPoint), calendar tools, and remote collaboration platforms.
- Exceptional organization, written/verbal communication, time management, problem-solving, and a high level of integrity.
- Hands-on experience in MIS, forecasting, and data-driven decision making

Soft Skills

- Robust Communication skill in English (spoken) & English (written)
- Ability to coordinate with manufacturing, Projects, R&D;, and supply chain teams
- High Interpersonal skill

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📌 Executive Assistant To the Director/ CEO (Udaipur)
🏢 Wolkem India
📍 Udaipur