Job Title: Executive Assistant to Director

Experience: 5–10 years

Location: Ludhiana, Punjab (candidates from other cities can apply; relocation is required)

Education: Graduate (B.Com / BBA preferred)

Industry: FMCG / Food Processing / Retail

Department: Administration & Facilities / Strategic & Top Management

Employment Type: Full Time, Permanent

Key Skills: Executive Assistant, Coordination, Follow-up, MIS Reporting, Basic Accounting, Tally, MS Excel, Google Sheets, Diary Management, Minutes of Meeting, Retail Operations, Store Audit, Packaging Material, Inventory Tracking, Communication Skills

:

Sharman Jain Sweets is a well-known sweets, namkeen and gifting brand with outlets across Ludhiana, Chandigarh, Delhi, Ferozepur and Karnal. We are looking for a highly organised and trustworthy Executive Assistant to work directly with the Director. Over time, the EA will run store operations on the Director's behalf.

Key Responsibilities:

- Coordinate all work, meetings and decisions handled by the Director
- Follow up with all departments and Unit Managers until every task is closed
- Maintain the Director's daily diary, with meeting minutes and action points
- Collect and review daily reports from Accounts, HR and the Packing Material Store
- Visit outlets regularly on the Director's behalf and check display, hygiene, staff,



stock and cash handling
- Prepare an inspection report after every store visit and follow up until the issues are fixed
- Check purchase bills, payments and basic accounts before they go to the Director
- Track packing material stock and usage, especially before festive seasons
- Handle confidential business information with full integrity

Requirements:

- Graduate with a minimum of 5 years' experience as an EA, Coordinator or Operations Executive (retail, FMCG or food industry preferred)
- Basic accounting knowledge (cash/bank, GST basics, vouchers, reconciliation); Tally is a plus
- Strong follow-up skills and the habit of writing everything down
- Good working knowledge of MS Excel / Google Sheets
- Basic knowledge of packing materials and gift packing
- Fluent Hindi and Punjabi; working English for email and reports
- Ready to relocate to Ludhiana
- Flexible with timings and weekly offs; festive seasons are peak working periods
- Comfortable with travel to outlets in Punjab, Chandigarh, Haryana and Delhi

Salary & Benefits:

PF/ESI

Meal provided/Accommodation

25% Bonus and 8 to 10% Increment Yearly

Work Location: In person

Pay: ₹35,000.00 - ₹45,000.00 per month

Advantages

- Flexible schedule

Work Location: In person

📌 Executive Assistant (Ludhiana)
🏢 Sharman Jain sweets
📍 Ludhiana