- • Document Intake &
- Registration: Receive, log, classify, and assign unique identification codes/metadata to incoming and outgoing documents (drawings, contracts, reports, and manuals).
- Version &
- Revision Control: Maintain strict version control so obsolete files are archived and only the latest approved documents are issued for construction, production, or client review.
- System &
- Workflow Management: Set up and manage Electronic Document Management Systems (EDMS) or platforms like SharePoint, Aconex, and Primavera.
- Distribution &
- Transmittals: Disperse documents to relevant departments, contractors, or clients, track acknowledgments, and follow up on overdue reviews.
- Quality &
- Compliance Checks: Verify that all documentation meets formal company standards, legal requirements, and ISO/industry regulations.
- Audits &
- Archiving: Support internal and external audits by pulling historical document trails, managing physical/digital archives, and assisting with project handovers.