– COMPANY SECRETARY (CS)

Company Name: Vinit Mobile Limited

Job Title: Company Secretary

Department: Legal & Secretarial / Compliance

Job Location: Surat, Gujarat

Employment Type: Full-Time

Reporting To: Managing Director / Board of Directors

1. About Vinit Mobile Limited

Vinit Mobile Limited is a publicly listed company engaged in the retail business of mobile phones, accessories and related products. With a growing retail network and expanding business operations, the company is committed to maintaining high standards of corporate governance, regulatory compliance, transparency and sustainable business growth. As a listed company, Vinit Mobile Limited requires a dedicated and competent Company Secretary to oversee its corporate, legal, statutory and regulatory compliance functions.
1. Job Purpose

We are looking for a qualified and experienced Company Secretary (CS) to manage and ensure compliance with the Companies Act, 2013, SEBI regulations, NSE requirements and other applicable statutory and regulatory provisions. The candidate will be responsible for managing corporate secretarial functions, Board-related activities, statutory filings, stock exchange disclosures, corporate governance and coordination with regulatory authorities.
1. Key Roles & Responsibilities1. Corporate Secretarial Compliance

- Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
- Maintain statutory registers, records and mandatory corporate documents.
- Prepare notices, agendas and minutes of Board Meetings, Committee Meetings and Annual General Meetings (AGMs).
- Coordinate and conduct Board Meetings, General Meetings and other statutory meetings.
- Handle ROC filings, including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3 and other applicable e-forms.
- Ensure timely filing of annual returns and other statutory documents.

1. SEBI & Stock Exchange Compliance

- Handle regulatory compliances applicable to NSE-listed companies.
- Ensure compliance with SEBI (LODR) Regulations, 2015.
- Manage periodic and event-based disclosures to NSE.
- Coordinate quarterly and annual compliance filings.
- Ensure timely submission of financial results, shareholding patterns and corporate announcements.
- Handle disclosures relating to material events and information.
- Ensure compliance with SEBI (Prohibition of Insider Trading) Regulations, including maintenance of Structured Digital Database (SDD), trading window closures and related disclosures.
- Coordinate with NSE, SEBI, Registrar and Transfer Agent (RTA) and other regulatory authorities.

1. Board & Corporate Governance

- Assist the Board of Directors in maintaining proper corporate governance practices.
- Coordinate with Directors, Independent Directors and senior management.
- Ensure proper documentation of Board decisions and resolutions.
- Monitor compliance with applicable corporate governance requirements.




- Maintain records of Director appointments, resignations, disclosures and declarations.
- Assist in the constitution and compliance requirements of statutory committees.

1. Legal & Statutory Matters

- Monitor changes in applicable corporate laws, rules and regulations.
- Coordinate with legal advisors, statutory auditors and other professional consultants.
- Ensure timely renewal and maintenance of statutory registrations, licences and records wherever applicable.
- Assist in drafting agreements, resolutions, declarations, notices and legal correspondence.
- Handle regulatory notices and coordinate responses with management and legal advisors.

1. Annual & Periodic Compliance

- Prepare and maintain the annual compliance calendar.
- Track due dates for ROC, NSE, SEBI and other statutory filings.
- Coordinate with the Finance and Accounts Department for quarterly and annual financial results.
- Ensure proper documentation and maintenance of compliance records.
- Assist in preparation of annual reports and other mandatory disclosures.
- Monitor and report compliance status to the management.

1. Internal Coordination & Reporting

- Coordinate with Finance, Accounts, HR and other departments to collect information required for statutory and regulatory filings.
- Work closely with the Managing Director, Directors, CFO, auditors and external consultants.
- Ensure timely availability of financial statements, reports and other documents required for regulatory submissions.
- Maintain a systematic record of compliance activities and filing acknowledgements.
- Prepare periodic compliance status reports for management review.
- Identify potential compliance risks and recommend corrective actions.

1. Investor Relations & Shareholder Compliance

- Coordinate with the Registrar and Transfer Agent (RTA) for shareholder-related matters.
- Handle shareholder queries, complaints and grievance-related matters.
- Ensure compliance with applicable investor grievance redressal requirements.
- Coordinate corporate actions, share transfers and other shareholder-related compliances.
- Assist in maintaining shareholder records and shareholding disclosures.

1. Corporate Actions & Strategic Transactions

- Assist in corporate restructuring, capital raising, preferential issues and other corporate actions, wherever applicable.
- Ensure regulatory compliance for changes in share capital, directorship and other corporate matters.
- Coordinate documentation for mergers, acquisitions, fundraising and other strategic transactions,



as applicable.
- Advise management on corporate law and regulatory implications of business decisions.

1. Educational Qualifications & Eligibility

- Must be a qualified Company Secretary (CS) and a member of the Institute of Company Secretaries of India (ICSI).
- A degree in Law, Commerce, Finance or Business Administration will be an added advantage.
- Candidates with additional qualifications such as LLB, CA or relevant compliance certifications will be preferred.
- Prior experience in handling compliance of a publicly listed company is highly preferred.

1. Required Experience

- Preferably 2–5 years of relevant experience in corporate secretarial and compliance functions.
- Practical knowledge of Companies Act, 2013 and SEBI regulations.
- Experience in NSE/BSE stock exchange filings and listed-company compliance.
- Hands-on experience with MCA portal, ROC filings and stock exchange compliance portals.
- Experience in preparing Board Meeting documentation, annual reports and statutory records.

Candidates with strong practical knowledge and relevant listed-company compliance experience will be given preference.

1. Required Skills & Competencies

- Strong knowledge of Companies Act, 2013 and SEBI (LODR) Regulations.
- Excellent understanding of corporate governance and regulatory compliance.
- Practical knowledge of MCA, ROC and NSE filing procedures.
- Strong drafting, documentation and legal interpretation skills.
- Good communication and coordination skills.
- Excellent attention to detail and deadline management.
- Ability to independently manage compliance activities.
- Proficiency in MS Excel, MS Word and other documentation tools.
- Professional integrity, confidentiality and accountability.

1. Key Performance Indicators (KPIs)

The candidate's performance will be evaluated based on:
- Timely completion of all statutory and regulatory filings.
- Zero avoidable penalties or compliance defaults.
- Accuracy of ROC, NSE and SEBI submissions.
- Proper maintenance of statutory registers and corporate records.
- Timely completion of Board and Committee Meeting documentation.
- Effective handling of shareholder grievances.
- Timely reporting of compliance status to management.
- Proactive identification and resolution of compliance gaps.

1. What We Offer

- Chance to work with a publicly listed company.
- Direct coordination with senior management and the Board of Directors.
- Exposure to corporate governance, stock exchange and regulatory compliance.
- Professional growth and long-term career opportunities.
- A responsible leadership role in the company's corporate compliance function.

Interested candidates can apply with their updated resume, details of CS qualification, membership status and relevant work experience. Pay: ₹30,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Company Secretary (Surat)
🏢 Vinit Mobile
📍 Surat