Location: Gurugram, Haryana

Work Mode: Work from Office

Experience: 3 - 5 Years

Working Days: Monday to Saturday

Weekly Off: All Sundays and the 2nd and 4th Saturdays of every month

Working Hours: 9:00 AM – 6:00 PM

We are looking for a highly articulate, organised, and proactive Executive to work closely with the CEO and provide support across executive coordination, professional communication, documentation, and administrative functions.

The role requires exceptional English language proficiency, excellent drafting and editing skills, and the ability to prepare high-quality professional documents, including official letters, proposals, grant applications, reports, presentations, and business correspondence.

In addition to communication and documentation, the candidate will manage the CEO's calendar, schedule meetings, coordinate appointments, handle follow-ups, and support day-to-day administrative and organisational requirements. The ideal candidate should be dependable, detail-oriented, discreet, and capable of managing responsibilities independently.

Key Responsibilities

1. Executive Assistance & Calendar Management

- Manage the CEO's calendar, schedule meetings, appointments, and business engagements.
- Coordinate with internal teams, external stakeholders, clients, government officials, and partners.
- Organise meetings, prepare agendas, share meeting details, and maintain follow-up records.
- Assist with travel arrangements, itineraries, and other executive requirements.
- Ensure timely reminders and follow-ups on important commitments and pending matters.

2. Professional Writing & Documentation

- Draft, review, and edit professional letters, emails, proposals, grant applications, concept notes, reports, and official communications.
- Prepare high-quality written content for CSR proposals, institutional partnerships, funding opportunities, and stakeholder engagement.
- Ensure excellent English grammar, vocabulary, tone, clarity,



and presentation across all documents.
- Research and organise relevant information to support proposal development and documentation.
- Maintain consistency, accuracy, and quality in all written communication.

3. Administrative & Organisational Support

- Support the CEO with day-to-day administrative and coordination requirements.
- Maintain important documents, records, trackers, and correspondence.
- Coordinate with different departments and team members to ensure timely completion of assigned tasks.
- Track pending activities, deadlines, and action points, ensuring appropriate follow-ups.
- Assist with presentations, meetings, events, and other organisational requirements.

4. Coordination & Follow-ups

- Act as a communication link between the CEO and internal and external stakeholders.
- Follow up on important discussions, commitments, and assigned responsibilities.
- Assist in preparing meeting notes, summaries, and action points.
- Handle confidential information and sensitive communications with professionalism and discretion.

Qualifications & Skills

- Bachelor's degree in English, Communications, Journalism, Business Administration, or a related discipline.
- 2–5 years of experience in Executive Assistance, Executive Coordination, Content Writing, Communications, or Administration.
- Exceptional English proficiency, with excellent written and verbal communication skills.
- Strong drafting, editing, proofreading, and professional correspondence skills.
- Ability to independently prepare formal letters, proposals, reports,



and grant applications.
- Excellent organisational, time-management, and multitasking abilities.
- Proficiency in MS Office, Google Workspace, and professional documentation tools.
- Strong interpersonal skills and the ability to communicate confidently with senior stakeholders.
- High levels of responsibility, discretion, attention to detail, and problem-solving ability.

The ideal candidate should have an excellent command of English and the ability to communicate ideas clearly, professionally, and confidently. We are looking for someone who can independently handle significant written communication while also providing reliable executive and administrative support. The candidate should be comfortable working closely with the CEO, managing multiple priorities, handling confidential matters, and taking ownership of responsibilities without requiring constant supervision.

Important: Strong English drafting and communication skills are essential for this position. Candidates with experience in proposal writing, grant documentation, corporate communications, or working directly with senior management will be highly preferred.

Job Type: Full-time

Pay: ₹15,000.00 - ₹28,000.00 per month

Application Question(s)

- Are you available to join immediately? If not what is your official notice period?
- Are you comfortable working full-time from our office in Gurugram (Sector 83)?
- Do you have a Laptop?
- Are you comfortable working from our Gurugram office, 9 AM–6 PM Monday to Saturday?
- Have you previously supported a CEO or senior management professional?
- Are you comfortable managing calendars, scheduling meetings, and handling confidential communications?
- How would you rate your written and spoken English proficiency?
- Do you have experience drafting formal letters, proposals, reports, or grant applications?

Work Location: On the road

📌 Communications & Administration Executive (Gurugram)
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