KEY RESPONSIBILITIES AREAS:

- Managing complete local donor database with complete accuracy.
- 5. Operations Management at HAH
- Supervising regional HAH management and developments.
- Operational management of CHSUS
- Assist for new CHSU set up
- Ensure proper branding of all Cankids set up
- Ensuring all procurement as per procurement policy.
- Supportive supervision of HAH supervisor, drivers and House Keeping staff.
- Any other work given by GM East

Strategic Management: Resource Mobilization Role

- Ensure complete coordination and communication with local donors.
- Work closely with the Pro ject Manager / GM East /Region Head
- Complete responsibility of daily HAH operational activities
- Management of HAH inventories, daily, weekly, monthly requisitions to be floated to central team.
- Managing Parents and Patients records, registers, updates with proper proposed documentation formats.
- Coordination with TSP team on daily developments of TSP facilitations required at HAH, monitor,

upgrade facility management.

- Close monitoring and evaluating on education programs being run at HAH.
- Supervising HAH supervisor/ caretaker with defined task.
- Responsible for the whole of CHSUs in the Region that we are working on.

Resource Mobilization:

- Raise local funding to support HAH.
- Increase community participation.
- Maintain donor relationships with all local donors.
- Maintain data for donation and coordinate with Headquarters

Requirements

1. Key Responsibilities and Competencies

A. Fundraising, Marketing and Programme Knowledge

- Understand programme operations, psycho-oncology,



and international development.

- Support fundraising, marketing, donor engagement, and corporate social responsibility initiatives.

- Build and maintain relationships with private-sector partners and stakeholders.

- Demonstrate strong communication, networking, planning, innovation, and training skills.

B. Operational Management – HAH

- Manage day-to-day HAH operations, ensuring cleanliness, safety, hygiene, and a child-friendly environment.

- Oversee inventory, supplies, maintenance, accommodation, and resource utilization.

- Maintain accurate patient, parent, occupancy, and programme records while ensuring confidentiality.

- Coordinate TSP services, education activities, and psycho-oncological support.

- Monitor operational expenses, documentation, budgets, and compliance.

- Supervise staff, allocate responsibilities, and monitor performance.

C. Regional HAH Management and Development

- Monitor regional HAH facilities through regular visits and supportive supervision.

- Ensure standardized operations, documentation, safety, and service quality.

- Coordinate repairs, upgrades, infrastructure development, and recent facility requirements.

- Track operational gaps,



corrective actions, and regional progress.D. CHSU and CHSUS Operations and Development

- Coordinate medical-support requests, documentation, bills, and approvals within deadlines.

- Support the setup and operational readiness of new facilities.

- Coordinate infrastructure, equipment, procurement, and vendor requirements.

E. Branding and Standardization

- Ensure consistent implementation of approved Cankids branding across all facilities.

- Coordinate signage, branding materials, installation, maintenance, and related procurement.

F. Procurement and Vendor Management

- Manage procurement requests, quotations, approvals, deliveries, and documentation as per policy.

- Monitor vendor performance, quality, timelines, costs, and compliance.

- Identify cost-saving opportunities and report irregularities.

G. Logistics and Programme Support

- Coordinate transport, accommodation, venues, materials, and logistics for programme activities.

- Monitor vehicle maintenance, documentation, safety, and operational expenses.

- Ensure timely, cost-effective, and effective logistical support.H. Documentation, Reporting and Compliance

- Maintain accurate operational, financial, inventory, donor, and programme records.

- Prepare periodic reports and support audits, reconciliations, and compliance reviews.

- Track pending approvals, expenses, maintenance, and corrective actions.

- Ensure adherence to organizational policies, safeguarding, confidentiality, and accountability.

📌 Assistant Operations Manager (Kolkata)
🏢 Cankids...Kidscan
📍 Kolkata