Title: Admin Executive

Location: Mumbai

Division: Administration

Reporting Manager: Admin Lead

Openings: 1

Experience: 3+ years

About the Role

Responsible for managing day-to-day office administration, vendor coordination, procurement, corporate gifting, travel and expense management to ensure smooth and efficient office operations.

Key Responsibilities

- Manage daily office administration and supervise support staff.
- Coordinate vendors, procurement and maintenance requirements.
- Manage corporate gifting, sourcing and distribution.
- Track corporate card expenses and ensure timely reconciliation.
- Monitor office inventory and ensure timely replenishment.
- Coordinate employee travel, bookings and itineraries.
- Plan and execute office events, meetings and conferences.
- Maintain administrative records, reports and documentation.
- Assist with budgeting, expense monitoring and cost optimization.
- Ensure compliance with administrative policies and procedures.

Broad KRAs

- Efficient day-to-day office operations.
- Vendor, procurement and inventory management.
- Timely expense tracking and reconciliation.
- Corporate gifting and travel coordination.
- Budget management and cost optimization.
- Process compliance and stakeholder coordination.

Competencies

- Strong organizational and coordination skills.
- Vendor management and negotiation.
- Budgeting and expense management.
- Proficiency in MS Office,



particularly Excel.
- Effective communication and interpersonal skills.
- Problem-solving, multitasking and attention to detail.
- Ownership, accountability and execution.

Ideal Candidate Profile

- Graduate in any discipline.
- 3+ years of experience in administration or office management.
- Experience in vendor management, procurement and inventory.
- Exposure to corporate gifting, travel and expense management.
- Proactive, organized and capable of independently managing multiple administrative responsibilities.

✦ ABOUT COLLECTIVE

Collective Artists Network is India’s leading new media and pop culture company, operating at the intersection of talent, content, technology, and commerce. With a powerful roster of celebrities and creators, Collective connects brands, communities, and audiences through innovative storytelling, creator partnerships, and technology-driven solutions.

Its ecosystem spans talent management, influencer marketing, original content platforms, youth communities, branded content, and AI-powered creator tools.

Driven by the vision of "An Integrated Creative Community, Powering Dreams," Collective empowers talent, fosters collaboration, and creates meaningful impact while building the next generation of media, entertainment, and cultural influence. Certified a Excellent Place to Work in 2025.

📌 Administrative Executive (Mumbai)
🏢 Collective Artists Network
📍 Mumbai