Department: Finance and Accounts

Location: Electronic City, Bengaluru

Work arrangement: Full-time, on-site at the plant office; five-day workweek.

Applications: Both male and female candidates are encouraged to apply.

1. Position Purpose

Manage accounts payable activities including invoice processing, vendor payments, reconciliations and import payment coordination. The role supports accurate accounting, timely payments and complete documentation in a manufacturing environment.

This is a hands-on individual contributor role requiring close coordination with Sourcing, Logistics, Stores, user departments and banks. The designation of Executive or Senior Executive will depend on relevant experience and demonstrated capability.

2. Key Responsibilities

Invoice Processing and Accounting

- Validate vendor invoices against purchase orders, goods receipt notes (GRNs) or service confirmations, supporting documents and required approvals before booking.
- Process invoices, credit notes and debit notes in the ERP system with correct account coding, cost centres and accounting periods; check for duplicate entries.
- Coordinate with Sourcing, Logistics, Stores and user departments to resolve missing documents, price or quantity differences and pending invoice approvals.

Vendor Payments and Bank Coordination

- Prepare payment proposals based on agreed terms, due dates and approved invoices, and process domestic and import payments after the required authorisations.
- Post payment entries in the ERP system, share remittance details and follow up on rejected or pending transactions with banks and vendors.




- Track supplier advances and ensure adjustment against invoices; follow up on overdue settlements, refunds and unresolved payment items.

Vendor Reconciliation and Documentation

- Reconcile vendor statements with ledger balances, investigate differences and obtain periodic balance confirmations.
- Coordinate vendor onboarding and maintain approved master data and supporting records; verify bank details and changes through the prescribed approval process.

Import Payments and Trade Finance Support

- Handle import payment documentation and bank follow-up in coordination with Logistics and Finance.
- Follow up on IDPMS and EDPMS items with the bank and relevant internal teams, submit supporting documents and track closure, as applicable.
- Coordinate the issuance, renewal and closure of bank guarantees related to EPCG and EOU requirements, as applicable, and maintain a due-date tracker.

Month End Close and Reporting

- Support monthly accounts payable closure through ledger reconciliations, expense accruals, cut-off checks and review of goods received but not invoiced.
- Prepare AP ageing, payment status, vendor advance and reconciliation reports; highlight overdue items and unresolved differences to the Finance team.

Compliance and Internal Controls





- Check applicable tax details on invoices and support GST reconciliations and TDS workings in coordination with the Finance and Tax team.
- Maintain complete, retrievable invoice and payment records for statutory and internal audits, following approval limits and segregation of duties.
- Identify process gaps and improve AP tracking and controls. At Senior Executive level, independently resolve complex cases and guide junior colleagues, as assigned.

3. Qualifications and Experience

- B.Com / M.Com in Commerce, Accounting or Finance / CA – Inter is also preferred.
- 5-7 years of relevant accounts payable experience in a manufacturing environment, preferably with a multinational organisation.
- Hands-on experience in import payment processing is mandatory; experience coordinating with banks on IDPMS, EDPMS and bank guarantees is an advantage.
- Working knowledge of accounting principles, journal entries, invoice verification, vendor reconciliations and payment controls, with practical exposure to GST and TDS.
- Proficiency in ERP transaction processing and Microsoft Excel for reconciliations, ageing analysis and reporting.
- Strong analytical skills, attention to detail, ownership of follow-up and ability to meet payment and month-end deadlines.
- Solid written and spoken English communication skills and the ability to coordinate with vendors, banks and internal teams.
- Availability to work on-site at the Electronic City plant office.

Work from home is not available.

Candidates who can join within 30 days are preferred.

📌 Senior Accounts Payable (Bengaluru)
🏢 FIFO International
📍 Bengaluru