Job Description
Payroll Executive Position Title
- Payroll Executive Department
- Human Resources (HR) / Payroll Operations Location – Kolkata HQ Reporting To – To be decided Job Summary We are seeking a detail-oriented and highly proficient Payroll Executive with strong expertise in Excel-based payroll processing and experience working on payroll software such as Oracle HCM/Payroll, Oracle Fusion, SAP SuccessFactors (SF), or similar HRMS platforms. The incumbent will be responsible for end-to-end payroll administration, payroll validations, statutory compliance, MIS reporting, and ensuring accurate and timely salary processing.

Key Responsibilities
Payroll Processing
• Process monthly payroll accurately and within defined timelines.
• Manage end-to-end payroll inputs including attendance, leave records, overtime, incentives, reimbursements, deductions, and full & final settlements.
• Perform payroll calculations manually in Excel and validate system-generated outputs.
• Reconcile payroll data and identify discrepancies before salary release.
• Coordinate with HR, Finance, and business teams for timely collection and validation of payroll inputs. Excel-Based Payroll Management
• Develop and maintain payroll worksheets, salary calculators, and reconciliation templates.
• Perform complex payroll calculations using advanced Excel functions such as:
• VLOOKUP/XLOOKUP
• INDEX-MATCH
• IF, SUMIFS, COUNTIFS
• Pivot Tables
• Conditional Formatting
• Data Validation
• Payroll Reconciliation Models
• Generate payroll-related MIS reports and dashboards. Payroll System Administration




• Process payroll transactions in Oracle, SuccessFactors, or any payroll software.
• Update employee master data and salary revisions in the payroll system.
• Validate payroll outputs between Excel calculations and system-generated reports.
• Support system testing during payroll, statutory, or process changes. Statutory Compliance
• Ensure compliance with PF, ESI, PT, TDS, Labour Welfare Fund, and other applicable statutory requirements.
• Coordinate statutory filings and maintain payroll records for audits.
• Prepare required reports for internal and external audits. Employee Support
• Address employee payroll queries related to salary, tax, deductions, and reimbursements.
• Issue salary certificates, income statements, and other payroll-related documents.
• Support year-end tax declarations and tax computation processes. Reporting & Analytics
• Prepare monthly payroll MIS and headcount reports.
• Reconcile payroll costs with finance records.
• Support management with payroll analytics and data reporting. Required Qualifications
• Graduate in Commerce, Finance, Business Administration, or related discipline.
• Diploma/Certification in Payroll Management will be an added advantage.
• 3-5 years of experience in payroll processing and payroll administration.



Mandatory Technical Skills
• Strong hands-on experience in Excel-based payroll processing.
• Advanced proficiency in MS Excel.
• Experience in payroll processing through Oracle Payroll, Oracle Fusion, SAP SuccessFactors, or similar HRMS/Payroll systems.
• Knowledge of payroll reconciliation and salary validation processes. Preferred
• Experience in handling payroll for medium to large employee populations.
• Working knowledge of labour laws, PF, ESI, PT, Gratuity, Bonus, and Income Tax provisions.
• Exposure to HRMS implementation or payroll migration projects. Key Competencies
• High attention to detail and numerical accuracy.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality of employee data.
• Excellent communication and stakeholder management skills.
• Strong ownership and ability to work under strict payroll timelines.
• Good organizational and time management skills. Preferred Candidate Profile
• Proven experience in preparing and processing payroll independently through Excel calculations.
• Hands-on experience in validating payroll outputs between Excel models and Oracle/SuccessFactors payroll systems.
• Solid understanding of payroll compliance, reconciliations, and reporting.
• Comfortable working in a fast-paced and deadline-driven environment.

Experience:
3-5 Years Employment Type: Full-time Industry Preference: Manufacturing, Automotive, Retail, Engineering, or High-Growth Organizations and has expertise for handling 2500 HC payroll.

📌 Senior Executive (Kolkata)
🏢 Vikram Solar
📍 Kolkata