Active Holiday Company is a specialist marathon tour operator, helping runners travel to some of the world's most prestigious marathons and running events. We create travel experiences that combine race participation, well-planned itineraries and reliable on-ground support.

The Role

We are looking for an experienced Product & Contracting Manager with a strong background in the travel trade to develop and manage our marathon travel products. The role involves designing itineraries, working out product costs, negotiating with suppliers, managing contracts and ensuring that all commercial and contractual commitments are met.

The ideal candidate should be commercially minded, detail-oriented and comfortable coordinating with multiple suppliers while working closely with our internal teams.

Key Responsibilities

1. Product Development & Itinerary Planning

Design and develop travel itineraries for international marathon tours and running holidays.

Curate itinerary inclusions such as accommodation, transfers, sightseeing, meals, excursions and other traveller experiences.

Research destinations, suppliers and experiences to develop attractive and commercially viable travel products.

Work with internal teams to refine itineraries based on customer requirements, operational feasibility and budgets.

2. Product Costing & Pricing

Prepare detailed product costings, including accommodation, transport, activities, meals, supplier services and other trip expenses.

Evaluate supplier quotations, negotiate rates and identify opportunities to improve margins without compromising quality.

Ensure accurate costing, pricing and documentation before products are launched or quoted to customers.

Track cost changes and maintain updated costing sheets for all products.

3.



Supplier Management & Contracting

Identify, evaluate and negotiate with hotels, destination management companies (DMCs), transport providers, local operators and other travel suppliers.

Negotiate rates, payment terms, cancellation policies, release periods, rooming terms and attrition clauses.

Review contracts carefully to ensure that commercial terms, deadlines, liabilities and cancellation conditions are clearly documented.

Maintain strong supplier relationships while ensuring competitive rates and reliable service delivery.

4. Contract Administration & Payment Coordination

Maintain a central record of supplier contracts, bookings, deposits, balance payments, deadlines and contractual commitments.

Coordinate with the finance team to ensure deposits and other supplier payments are processed within agreed timelines.

Monitor rooming lists, booking cut-off dates, release dates, minimum guarantees and attrition deadlines.

Proactively flag payment deadlines, contractual risks, potential penalties and changes that could affect the company's costs or commitments.

5. Internal Coordination & Trip Readiness

Act as the key point of contact between the internal office team and travel suppliers for product and contracting matters.





Coordinate with operations and other relevant teams to ensure all supplier arrangements are confirmed and documented well before departure.

Ensure the latest itineraries, supplier confirmations, rates, contracts and operational details are accessible to the relevant teams.

Follow up on outstanding confirmations, discrepancies and unresolved issues until closure.

Candidate Profile

- Minimum 5 years of solid experience in the travel trade, preferably in tour operations, travel product development, contracting or destination management.

Practical experience in itinerary design, costing, supplier negotiations and contract management.

Good understanding of hotel contracting, group bookings, deposits, cancellation terms, release periods and attrition clauses.

Strong commercial and numerical skills, with the ability to work confidently with costing sheets and budgets.

Excellent follow-up, coordination and organisational skills.

Attention to detail and the ability to manage multiple destinations, suppliers and deadlines simultaneously.

Good written and verbal communication skills.

- Proficiency in MS Excel and other standard office tools.

### What We Are Looking For

Someone who takes ownership, follows through on commitments and understands that positive travel products depend on both the quality of the experience and the strength of the underlying commercial arrangements.

The person should be comfortable working independently, negotiating firmly but professionally, and ensuring that nothing falls through the cracks.

This is a full-time, work-from-office position at our North Bangalore office. Candidates must have relevant travel trade experience and be comfortable with the hands-on demands of product development, contracting and supplier coordination.

📌 Product & Contracting Managerr (Bengaluru)
🏢 Active Holiday
📍 Bengaluru