We're Hiring: Tender & Bid Management Executive (2 Positions) Company: LIVINART TECHNOLOGIES PRIVATE LIMITED Job

Location:
Bhopal, Madhya Pradesh Work Mode: Full-Time | Strictly In office Employment Type: Full-Time Office Timings: 8:30 AM – 5:00 PM

Salary:
₹15,000 – ₹20,000 per month (based on relevant experience and practical skills) Number of Vacancies: 02 ABOUT LIVINART TECHNOLOGIES PRIVATE LIMITED LIVINART TECHNOLOGIES PRIVATE LIMITED is a technology-driven company engaged in Information Technology, AI/ML, software development, digital transformation, printing, publishing, packaging and institutional procurement projects. We actively explore and participate in government, PSU, railway, educational institution and private-sector procurement opportunities. We are looking for two detail-oriented and proactive Tender & Bid Management Executives who can independently handle tender discovery, document analysis, technical bid preparation, commercial coordination, online bid submissions and post-submission tender management. This role requires strong documentation capabilities, an analytical mindset, excellent written communication and the ability to understand and interpret complex tender requirements. Key Roles & Responsibilities 1. Tender Discovery & Opportunity Identification
• Regularly explore and identify relevant government, PSU, railway, institutional and private-sector tenders.
• Monitor and operate procurement platforms, including:
• Government e-Marketplace (GeM).
• Central Public Procurement Portal (CPPP).
• Madhya Pradesh and other State Government e-procurement portals.
• Indian Railways procurement portals, including IREPS.
• Other central government, departmental and institutional procurement portals.
• Identify opportunities relevant to the company's business capabilities, eligibility and commercial interests.
• Maintain a structured database of active, upcoming, submitted, awarded and unsuccessful tenders.
• Track tender notices, amendments, corrigenda, pre-bid meetings and submission deadlines. 2. Tender Analysis & Eligibility Assessment
• Thoroughly read, analyse and interpret RFPs, RFQs, NITs, BOQs, technical specifications, ATC documents and other tender-related documents.
• Understand and extract:
• Technical eligibility criteria.
• Financial and turnover requirements.
• Past experience and work-order requirements.
• Technical specifications and scope of work.
• EMD, tender fees and bid security requirements.
• MSE, MSME and DPIIT Startup exemptions and relaxations, wherever applicable.
• Mandatory certificates, declarations and undertakings.
• Submission formats, deadlines and evaluation criteria.
• Prepare tender-wise eligibility assessments and identify potential compliance gaps, risks and disqualification conditions.
• Recommend suitable opportunities for management's consideration before bid participation. 3. Technical Bid & Documentation PreparationThis is a critical responsibility of the position.
• Independently prepare, compile, structure and organise complete technical bid documentation.
• Prepare professional technical proposals, technical compliance matrices, eligibility matrices and supporting documentation.
• Draft and prepare:
• Technical proposals and technical approaches.
• Scope of Work (SOW) responses.
• Technical compliance statements and deviation matrices.
• Implementation methodologies and project execution plans.
• Work experience statements and project credentials.
• Company profiles and capability statements.




• Declarations, undertakings, affidavits and authorization letters.
• OEM, MAF, SLA, warranty and AMC-related documentation, wherever applicable.
• Security, hosting, disaster recovery and technical compliance undertakings, wherever required.
• Interpret technical requirements and coordinate with internal technical teams to obtain accurate project credentials, specifications, certifications and supporting evidence.
• Ensure that every document is properly formatted, consistent, signed, stamped and prepared in the prescribed tender format.
• Review documents for completeness, accuracy, compliance and potential technical disqualification risks. 4. Commercial Bid & BOQ Coordination
• Understand BOQs, financial bid formats, pricing schedules and commercial terms.
• Prepare and maintain commercial comparison sheets, cost calculations and quotation documents.
• Coordinate with vendors, suppliers, printing partners and technical teams to obtain quotations and cost inputs.
• Assist management in preparing financial bids and commercial submissions.
• Maintain pricing databases and historical tender information.
• Ensure that financial bid documents are prepared in the prescribed format and are consistent with the tender requirements. 5. Online Bid Submission & Tender Management
• Manage end-to-end online tender submission through GeM, CPPP, state procurement portals, IREPS and other designated portals.
• Upload technical documents, financial bids, declarations, certificates and supporting attachments.
• Handle bid submission requirements, digital signatures (DSC), EMD, exemptions, bid security declarations and other formalities.
• Ensure submission well before the deadline and verify successful bid submission acknowledgements.
• Monitor technical evaluations, financial bid openings, clarification requests, corrigenda and tender outcomes.
• Prepare responses to technical queries, representations and clarification requests in coordination with management.
• Maintain complete records of submitted bids and their subsequent status. 6. Documentation, Reporting & Record Management
• Maintain a centralised digital repository of company credentials, certificates, statutory documents, work orders, completion certificates and financial records.
• Ensure proper version control, document naming, indexing and periodic updates.
• Maintain tender trackers, compliance checklists, submission calendars and deadline reminders.
• Prepare daily and weekly tender status reports for management.
• Ensure that no significant deadline, document requirement or compliance condition is overlooked. Required Skills & Competencies We are particularly interested in candidates who demonstrate the following: 1. Solid Documentation Instinct
• Excellent ability to read, understand, interpret and prepare formal documentation.
• Strong drafting, formatting and document compilation skills.
• Ability to identify missing information, inconsistencies, deviations and compliance gaps.
• Attention to detail and a high degree of accuracy. 2. Technical Bid Preparation




• Practical understanding of preparing technical bids and responding to RFPs.
• Ability to develop technical compliance matrices, technical proposals, methodologies and supporting documents.
• Ability to understand technical requirements and translate them into structured, compliant bid responses. 3. Procurement Portal Knowledge
• Working knowledge of GeM and CPPP.
• Familiarity with State Government e-procurement portals.
• Familiarity with Indian Railways procurement portals, particularly IREPS, is preferred.
• Understanding of online bid submission, DSC usage, document uploads and tender workflows. 4. Communication & Coordination
• Strong written and verbal communication skills in English and Hindi.
• Ability to draft professional emails, official letters, declarations and clarification responses.
• Confidence in coordinating with government departments, procurement officials, vendors, suppliers, and internal technical teams.
• Ability to communicate requirements clearly and follow up independently. 5. Computer & Analytical Skills
• Good working knowledge of MS Word, MS Excel and PDF editing/document management tools.
• Ability to prepare structured Excel trackers, BOQs, comparative statements and compliance sheets.
• Familiarity with digital signatures, PDF merging, compression and document formatting.
• Strong analytical, organisational and deadline-management abilities. Preferred Experience & Industry Exposure Candidates with experience or exposure in any of the following areas will be given preference:
• IT and Software Development Tenders.
• Website Development, AMC and IT Infrastructure Tenders.
• AI/ML, Technology and Digital Transformation Projects.
• Printing, Publishing, Book Production and Commercial Printing.
• Packaging, Stationery and Supply-related Tenders.
• Government, PSU, Railway and Institutional Procurement.
• GeM, CPPP, IREPS and State Government Procurement. Preference will be given to candidates who have independently prepared and submitted technical bids rather than candidates whose experience is limited to data entry or document uploading. Educational Qualifications & Experience
• Graduate in any discipline. B.
Com, BBA, BCA, B.
Tech or equivalent qualifications are welcome.
• Preferred

experience:
1–3 years in tender management, bid management, procurement or government e-procurement.
• Candidates with 6–12 months of relevant practical experience may also be considered.
• Freshers with exceptional documentation, computer, and communication skills may apply. Salary & Employment Conditions
• Monthly

salary:
₹15,000 – ₹20,000.
• Salary will be determined based on practical experience, technical documentation capabilities and knowledge of procurement portals.
• This is the defined salary budget for the position. Candidates expecting compensation beyond this range are requested not to apply.
• Full-time employment with a regular on-site office presence.
• Candidates must be comfortable working with strict tender deadlines and time-sensitive assignments. Work Location & Timings LIVINART TECHNOLOGIES PRIVATE LIMITED Bhopal, Madhya Pradesh.
• Working Days: Monday to Saturday.
• Office Timings: 8:30 AM to 5:00 PM.
• Work Mode: Strictly On-site.
• Work from home and hybrid arrangements are not available. We are looking for responsible professionals who can take ownership of tender operations, prepare accurate and comprehensive bid documentation, and contribute to the company's growing government and institutional business.

📌 Tender & Bid Management Executive (Bhopal)
🏢 Livinart Technologies
📍 Bhopal