Inspire Institute of Sport is looking for a Sr. Manager
- Administration to join their team in Vijyanagar, Bellary. 1. Position Overview The Senior Manager – Administration will be responsible for leading and managing the overall campus administration, facility management, infrastructure maintenance and support services at Inspire Institute of Sport (IIS). The role will ensure seamless day-to-day operations, effective utilisation of resources, high standards of facility upkeep, safety and security, and efficient delivery of administrative services to athletes, coaches, employees, visitors and other stakeholders. The position requires a proactive and experienced professional with robust leadership, vendor management, budgeting and infrastructure operations capabilities, preferably gained in a large residential campus, sports institution or integrated facility environment. 2. Key Roles & Responsibilities A. Campus Administration & Operations
• Lead and oversee day-to-day administrative operations across the sports campus, offices, hostels and residential accommodation.
• Develop, implement and monitor Standard Operating Procedures (SOPs), operational checklists and service delivery standards.
• Establish effective systems for handling administrative requests, complaints and service-related issues.
• Supervise administrative and support staff and ensure effective deployment and utilisation of manpower.
• Maintain operational records, reports and administrative documentation. B. Facility Management & Maintenance
• Oversee preventive, predictive and breakdown maintenance of campus infrastructure, including HVAC, electrical systems, plumbing, civil infrastructure, swimming pools and utilities.
• Ensure proper upkeep of buildings, sports facilities, offices, hostels and common areas.
• Monitor housekeeping, horticulture, pest control and waste management services.
• Ensure timely maintenance, resolution of facility complaints and adherence to defined service standards.
• Monitor maintenance schedules, equipment performance and facility service quality. C. Accommodation & Support Services
• Manage accommodation allocation, room readiness, maintenance and upkeep of hostels and residential facilities.
• Ensure appropriate standards of cleanliness, hygiene, safety and overall living conditions.
• Coordinate with catering, transport and other support service teams to ensure uninterrupted service delivery.
• Address accommodation and administrative requirements of athletes, coaches, employees and visiting guests. D. Security, Safety & Emergency Management
• Oversee campus security operations, security manpower deployment, access control, visitor management and patrolling.
• Coordinate with EHS and relevant departments to ensure compliance with safety standards and statutory requirements.
• Conduct periodic safety inspections and ensure closure of identified gaps.




• Establish and monitor emergency response procedures, evacuation plans and incident reporting mechanisms.
• Coordinate with local authorities, emergency services and internal stakeholders during emergencies and critical incidents. E. Vendor, Procurement & Budget Management
• Manage contractors, manpower agencies, vendors, service providers and Annual Maintenance Contracts (AMC/CAMC).
• Prepare scopes of work, obtain quotations, evaluate commercial proposals and coordinate procurement processes.
• Monitor vendor performance, service delivery, contractual obligations and compliance.
• Prepare, monitor and control administration and facility management budgets, including operational expenditure (OPEX) and capital expenditure (CAPEX).
• Review vendor invoices, service completion reports and supporting documentation before processing.
• Track contract renewals, cost optimisation opportunities and vendor performance metrics. F. Infrastructure Projects & Development
• Coordinate infrastructure development, renovation, refurbishment and facility improvement projects.
• Liaise with technical teams, project departments and contractors for execution and timely completion.
• Monitor project progress, quality of work, timelines, site readiness and pending activities.
• Ensure proper project documentation, completion reports and operational handover of facilities. G. Asset & Inventory Management
• Establish and maintain accurate records of campus assets, administrative equipment, furniture, fixtures and consumables.
• Monitor asset utilisation, physical verification, servicing, warranties and maintenance requirements.
• Ensure effective inventory control and timely replenishment of administrative supplies.
• Identify replacement requirements and recommend asset upgrades wherever necessary. H. Events, Travel & Hospitality Management
• Coordinate administrative arrangements and venue readiness for training camps, athlete trials, competitions, events and official programmes.
• Manage logistics related to transport, accommodation, hospitality and movement of equipment.
• Ensure seamless arrangements for official visits, delegations, VIP guests and campus tours.
• Coordinate with internal departments to ensure smooth execution of events and institutional programmes. I. Team Leadership & Stakeholder Management
• Lead and develop administration, facilities, maintenance and logistics teams.
• Define roles, responsibilities, performance expectations and service delivery standards.
• Coordinate effectively with Operations, HR, Finance,



Coaches, Sports Science teams, JSW departments and external stakeholders.
• Conduct periodic operational reviews and provide updates on facility maintenance, expenditure, projects, vendor performance and key administrative priorities.
• Drive continuous improvement, operational efficiency and service excellence across campus operations. 3. Educational Qualifications & Experience
• Master’s/Bachelor's degree in any discipline; a qualification in Administration, Facility Management, Engineering or a related field will be preferred.
• Minimum 05–08 years of relevant experience in administration, facility management, campus operations or infrastructure management.
• Prior experience in sports facilities, residential institutions, educational campuses, hospitality establishments or large integrated facilities will be an added advantage.
• Experience in managing multiple vendors, service contracts, budgets, infrastructure projects and large support teams is essential. 4. Key Skills & Competencies
• Strong leadership, team management and people-handling capabilities.
• Excellent vendor management, negotiation and contract management skills.
• Good understanding of facility operations, infrastructure maintenance and utilities management.
• Knowledge of workplace safety, emergency preparedness and security management.
• Budgeting, cost control, procurement and financial monitoring capabilities.
• Strong planning, execution, coordination and problem-solving skills.
• Proficiency in MS Office, MIS reporting and operational tracking systems.
• Excellent communication, interpersonal and stakeholder management skills.
• High levels of ownership, accountability, integrity and execution discipline.
• Strong understanding of the Indian sports ecosystem, including its key stakeholders, institutions and federations.
• Ability to work effectively under tight deadlines, manage competing priorities, and perform efficiently in high-pressure situations.
• Flexibility and willingness to work on weekends, public holidays, and beyond regular

working hours
, as required, particularly during sporting events, VVIP visits, and emergency or crisis management situations. 5. Key Performance Expectations The incumbent will be expected to drive measurable improvements in:
• Campus upkeep, cleanliness and overall facility standards.
• Timely closure of maintenance complaints and preventive maintenance adherence.
• Accommodation readiness and quality of support services.
• Vendor performance, contractual compliance and cost optimisation.
• Budget adherence and effective utilisation of administrative resources.
• Safety, security and emergency preparedness.
• Timely completion of infrastructure projects and facility upgrades.
• Team productivity, stakeholder satisfaction and operational efficiency.

📌 Senior Manager Adminstration (Ballari)
🏢 Inspire Institute of Sport
📍 Ballari