Executive Assistant & Operations (PMP)

Location:
Gurgaon, India; overlap with London

working hours

Experience:
6-10 years (finance background candidate will be preferred + equity or valuation background will be a plus)

About the Company
Alvarez & Marsal (A&M;) is a global consulting firm with more than 10,000 entrepreneurial, action
- and results-oriented professionals across over 40 countries. We take a hands-on approach to solving client problems and helping organizations reach their potential. Our culture values independent thinkers and doers who create meaningful impact for clients and shape the consulting industry. A&M; offers a collaborative environment and engaging work grounded in Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity. The organization values practical execution, thoughtful partnership, and high standards of skilled conduct. Teams work across functions and geographies to deliver client outcomes, while empowering people to take ownership and contribute ideas. This role supports the Valuations team and partners closely with a London-based Managing Director, making reliability, discretion, responsiveness, and robust cross-border coordination essential to the way work gets done. How You Will Contribute 1. Executive & Administrative Support
• Manage complex calendars, meetings, and appointments for senior leaders.
• Coordinate internal and external meetings, including agendas, meeting logistics, and follow-up on action items.
• Manage executive correspondence, emails, and scheduling priorities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Maintain confidential records, files, and documentation. 2. Project & Operational Coordination
• Submit requests for new project/client codes.
• Submit conflict check requests and coordinate with relevant internal teams.
• Review conflict check results and escalate issues where required.
• Create and maintain project folders in accordance with organizational standards.
• Perform periodic audits of project folders to ensure compliance and appropriate documentation.
• Track project milestones, deadlines, and follow up on outstanding actions. 3. Financial & Expense Administration
• Draft client invoices and support invoice processing.
• Enter and submit time and expense reports accurately and within deadlines.
• Coordinate with Finance regarding billing, project administration, and related queries.
• Support budget tracking and expense reconciliation where required. 4. Travel & Event Coordination
• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.
• Prepare detailed travel schedules and logistics for executives.
• Coordinate leadership meetings, workshops, and team events.




• Provide logistical support for internal and external events. 5. Marketing & Business Support
• Assist with basic marketing and business development activities, including:
• Supporting event planning and coordination.
• Editing and formatting PowerPoint presentations.
• Assisting with preparation of marketing materials and client-facing documents.
• Coordinate with internal teams to ensure timely completion of deliverables. 6. Stakeholder Coordination
• Liaise with internal departments including Finance, HR, IT, Marketing, and Legal to facilitate day-to-day operations.
• Coordinate with external vendors, clients, and business partners as required.
• Build strong working relationships while ensuring timely communication and follow-ups. 7. General Administrative Support
• Maintain organized documentation and filing systems.
• Handle ad-hoc administrative requests and special projects.
• Identify opportunities to improve administrative processes and operational efficiency. Qualifications & Experience
• 6–10 years of experience in administrative support or business operations, supporting global stakeholders across multiple time zones.
• Excellent interpersonal, customer service, and stakeholder management skills, with the ability to support multiple executives.
• Strong verbal and written communication skills.
• Exceptional organizational, calendar management, and multitasking abilities with strong attention to detail.
• Ability to manage competing priorities, work under pressure, and meet deadlines in a fast-paced environment.
• Proactive, self-motivated, and collaborative, with a high level of professionalism, discretion, and confidentiality.
• Experience coordinating projects or initiatives and managing cross-functional activities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools such as Salesforce, Concur, Box, or similar business applications.
• Willingness to learn new systems, adapt to changing priorities, and continuously improve processes. Additional Plus
• Experience in a Big Four firm, MBB, or another professional services organization is strongly preferred because the role requires familiarity with senior client-facing operating environments.
• Experience supporting global stakeholders across multiple time zones, particularly London-based leaders, will help maintain dependable communication and execution through the required late-hour overlap.




• Exposure to process improvement, project folder audits, conflict checks, budget tracking, event coordination, and marketing or business development support will strengthen effectiveness in the role. What You'll Bring
• You bring 7–10 years of experience in executive assistance, administrative support, or business operations, ideally from a Big Four firm, MBB, or another professional services organization. You have supported senior executives and global stakeholders across multiple time zones, and you understand how to manage high-volume priorities without losing accuracy or discretion.
• Crucially, you have hands-on project billing and client or project coordination experience, including new client onboarding, project codes, conflict checks, invoice support, and follow-through with Finance. You are highly organized, proactive, self-motivated, and comfortable operating independently while collaborating across functions.
• Your communication is transparent, polished, and service-oriented, whether working with a Managing Director, client, vendor, or internal team. You bring strong calendar management, travel coordination, presentation preparation, documentation, and meeting-management capabilities.
• You are confident using Microsoft Office and preferably Salesforce, with the adaptability to learn tools such as Concur, Box, or comparable applications. You maintain professionalism, confidentiality, and composure under pressure, and you are willing to work onsite in Gurgaon with overlap until 11 PM IST. Why Join Us
• Support a senior leader and the Valuations team in a global consulting setting where disciplined coordination directly improves client delivery, commercial administration, and executive effectiveness.
• Build a broader operations career while remaining anchored in executive assistance, gaining exposure to onboarding, billing, project governance, stakeholder management, events, and business support.
• Work with entrepreneurial, action-oriented professionals across an international firm that values independent ownership, practical problem-solving, collaboration, and meaningful client impact.

What We Offer
• A high-visibility opportunity to partner with a London-based Managing Director and support a globally connected Valuations team from Gurgaon.
• A role combining executive support with project coordination, client onboarding, billing, stakeholder management, and operational improvement, offering meaningful scope beyond a generic EA position.
• Exposure to a collaborative professional services environment guided by Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity.
• The opportunity to work with international stakeholders and develop expertise across executive operations, project administration, financial coordination, and business support.

📌 Executive Assistant (India)
🏢 Important Company of the Sector
📍 India