We are recruiting on behalf of a well-established HVAC engineering contractor based overseas. The company operates across a large portfolio of commercial and industrial projects and is looking to expand its back-office operations with a dedicated team based in Hyderabad. We are seeking an experienced and proactive Office Administrator with a sound understanding of the HVAC and mechanical engineering sector. This is a full-time, office-based position — five days per week, Monday to Friday. Role overview Key responsibilities - Update and maintain engineer timesheets accurately within the company's CRM software on a regular basis - Assist the Estimator in organising and collating quotes received from merchants and subcontractors, ensuring these are filed and tracked systematically - Support the preparation of quotations and tender documentation under the direction of the Estimator and senior staff - Maintain asset management records including calibration logs, equipment certification, and inspection schedules - Manage and update service records, planned maintenance schedules, and gas safety certification logs - Process purchase orders, delivery notes, and supplier invoices using accounting software - Support Health & Safety administration including RAMS documentation, site induction records,



and toolbox talk logs - Maintain accurate and up-to-date records across project management and CRM platforms - Manage day-to-day office administration, correspondence, and filing systems Essential skills & experience - Minimum 2 years' experience in an administrative role within the HVAC, mechanical engineering, construction, or facilities management sector - Familiarity with HVAC terminology, equipment types, and project workflows - Experience working with CRM or project management software; confident in data entry and record keeping - Excellent written and verbal communication skills in English — essential, as all client communication is conducted in English - Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with cloud-based accounting software is advantageous - Ability to manage multiple tasks simultaneously with strong attention to detail - Organised, self-motivated, and able to work independently with mínimal supervision - Experience handling tender or quotation documentation within a construction or engineering workplace is desirable - Comfortable working across time zones and coordinating with an overseas team Pay: ₹15,000.00 - ₹35,000.00 per month Work Location: Hybrid remote in Jeedimetla, Hyderabad, Telangana

📌 Office Administrator (Jeedimetla)
🏢 Rtans Engineers And Minerals
📍 Jeedimetla