Job Profile: Senior Executive - Logistics

Position Title :Senior Executive - Logistics

Department: Import - Exports & Logistics

Reporting To: Manager - Operations

Location: Manufacturing Unit, MIrzapur, Uttar Pradesh

Job Purpose

To manage and coordinate end-to-end domestic and international logistics operations for carpet exports, ensuring timely and cost-effective shipment of goods to international customers across the globe while maintaining compliance with export regulations, customer requirements, and shipping schedules.

Key Responsibilities

1. Export Shipment Planning & Coordination

- Plan and coordinate export shipments in line with customer delivery schedules and production completion timelines.
- Liaise with Production, Merchandising and Dispatch teams to ensure shipment readiness.
- Monitor order-wise shipment status from factory dispatch to final destination.
- Coordinate shipment prioritization based on customer commitments and business requirements.

- Export Documentation

Prepare and verify export documentation including:

- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading (B/L)
- Airway Bill (AWB)
- Certificate of Origin
- Insurance Documents
- Inspection Certificates
- Fumigation Certificates (where applicable)
- Export Declaration Forms
- Ensure accuracy and timely submission of export documents to customers, freight forwarders, customs authorities, and banks.

1. Freight & Shipping Management

- Coordinate with shipping lines, airlines, freight forwarders, CHA (Custom House Agents), transporters, and logistics service providers.
- Obtain freight quotations and negotiate competitive freight rates.
- Select appropriate shipping modes based on cost, transit time, and customer requirements.
- Monitor vessel schedules, container availability, and booking confirmations.




- Track shipments and proactively address delays or transit issues.

- Customs & Regulatory Compliance

- Ensure compliance with Indian export regulations and international trade requirements.
- Coordinate customs clearance activities and resolve customs-related issues.
- Maintain proper export records for audits and regulatory inspections.
- Stay updated on changes in international trade regulations, customs procedures, and export documentation requirements.

- Customer & Overseas Coordination

- Communicate shipment updates to international customers and buying offices.
- Coordinate with overseas agents, distributors, warehouses, and fulfillment partners.
- Resolve shipment discrepancies, delivery issues, and documentation queries.
- Ensure compliance with customer-specific logistics and packaging requirements.

- Warehouse & Dispatch Management

- Coordinate dispatch planning with warehouse teams.
- Ensure correct packing, labeling, palletization, and container loading as per export standards.
- Monitor loading efficiency and container utilization.
- Verify dispatch quantities against shipping documentation and customer orders.

- Cost Control & Logistics Optimization

- Monitor logistics costs including freight, transportation, warehousing, customs clearance, and handling charges.
- Identify opportunities to reduce logistics costs and improve shipment efficiency.




- Analyze freight trends and recommend cost-effective logistics solutions.
- Maintain logistics budgets and cost reports.

- Insurance & Risk Management

- Coordinate marine insurance coverage for export shipments.
- Handle claims related to transit damage, shortages, or shipment losses.
- Ensure adequate documentation for insurance claims and recoveries.

- MIS & Reporting

- Prepare logistics and export performance reports.
- Maintain records of: Shipment schedules, Freight costs, Transit times, Export documentation
- Provide regular MIS reports to management.

- Vendor Management

- Evaluate and manage relationships with:

- Freight Forwarders
- Shipping Lines
- Transporters
- CHA Agents
- Warehousing Partners
- Monitor vendor performance against service levels and cost parameters.

Specific Responsibilities

- Coordinate export logistics for hand-knotted, hand-tufted, machine-made, flatweave, and custom-made carpets.
- Manage shipment planning considering carpet dimensions, weight, volume, and container capacity.
- Ensure proper packing and moisture protection for carpets during international transit.
- Coordinate export of high-value handmade carpets requiring special handling and documentation.
- Monitor compliance with country-specific import requirements for carpets in the USA, Europe, UK, Canada, and other markets.
- Coordinate shipment consolidation for multiple customer orders to optimize freight costs.

Educational Qualifications

- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Logistics, International Business, or related field.
- Diploma/Certification in Export-Import Management, Logistics, Supply Chain, or International Trade preferred.

Experience

- 5-8 years of experience in export lo

📌 Senior Executive - Logistics (Mirzapur)
🏢 Hag Carpets Private
📍 Mirzapur