Role Overview

The Business Sourcing Executive will support the Business Operations team in identifying vendors, negotiating rates, managing quotations, and ensuring timely procurement for corporate clients.

This is a high-responsibility role requiring attention to detail, documentation accuracy, vendor follow-ups, and cost optimization.

Key Responsibilities

1. Vendor Sourcing & Development

- Identify and onboard new vendors across categories (Kitchen Cafeteria, Electronics, M&E;, Recreational items, hardware, plumbing, gifting, packaging, printing, etc.)
- Conduct rate comparison and maintain an updated vendor database
- Verify vendor compliance documents (GST, PAN, bank details, certifications)
- Maintain backup vendors for all key categories

- Quotation & Costing Support

- Collect and compare quotations from multiple vendors
- Prepare detailed cost comparison sheets
- Ensure accurate calculation of margins, freight, GST, and additional costs
- Support senior team in preparing client-ready commercial proposals

- Procurement Coordination

- Follow up with vendors for production timelines
- Track dispatch schedules and delivery timelines
- Coordinate with logistics and warehouse teams
- Ensure no delay in material dispatch

- Documentation & Compliance

- Maintain proper documentation of vendor agreements and purchase orders
- Verify invoices against approved rates
- Support accounts team in resolving billing discrepancies
- Ensure all transactions follow internal SOPs

- Quality & Delivery Control

- Ensure product samples are approved before bulk production
- Coordinate QC checks when required
- Escalate delays or quality issues immediately

- Logistics Support

- Align dispatch schedules with warehouse/logistics team
- Verify delivery challans
- Maintain delivery tracking sheet7. Revenue Support & Sales Alignment
- Support monthly revenue targets by ensuring competitive sourcing




- Assist in preparing accurate quotations for client submission
- Follow up internally for approval process completion
- Ensure cost sheets align with the assigned margin structure

- Client & Supplier Liaisoning

- Coordinate between the client and the supplier for delivery timelines
- Share updates on dispatch schedules
- Ensure no communication gap
- Escalate issues proactively

- Project Closure & Delivery Coordination

- Track production timelines
- Coordinate logistics team for dispatch
- Ensure material reaches the site as per the committed date
- Support smooth project closure

Required Skills & Competencies

- Strong negotiation and communication skills
- High attention to detail
- Proficiency in Excel / Google Sheets
- Basic understanding of GST and commercial terms
- Ability to work under deadlines
- Vendor follow-up discipline
- Strong documentation habit

Qualification & Experience

- Graduate in Commerce / Business / Supply Chain preferred
- 2-4 years of experience in sourcing/procurement / vendor coordination
- Freshers with strong analytical skills may apply

Performance Indicators (KPIs)

- Cost savings achieved vs budget
- Vendor response time & turnaround time
- Error-free quotations
- On-time procurement completion rate
- Accuracy in cost sheets (Zero commercial errors)
- On-time vendor response C quotation turnaround
- Cost savings achieved vs benchmark
- Vendor onboarding numbers per quarter
- Project closure within committed timelines
- Internal process compliance score

Behavioral Expectations

- Process-oriented mindset
- Ownership and accountability
- Professional communication with vendors
- Zero tolerance for rate leakage or miscalculation
- Robust follow-up culture

Growth Path

Junior Business Sourcing Executive

→ Business Sourcing Executive

→ Senior Sourcing Manager

Job Types : Full-time, Permanent

Pay: ₹22,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Business Sourcing Executive (Gurugram)
🏢 JMX Works
📍 Gurugram