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Position Overview

This role supports the Project Delivery Office (PDO) for our client’s projects in India, working with Regional Programme Managers to provide administrative support, document control, and process management to ensure effective and consistent project delivery. Reports to : South Asia PDO Lead

Interfaces with : Key Account Manager / APAC PDO Lead

India based JLL Programme Manager(s)

JLL Project Managers

APAC CoE

Primary Responsibilities

Program Coordination

Support coordination with Clients India Real Estate Leads and Asset Managers, Business Units and internal support functions

Maintain accurate project data in Client and JLL trackers

Document Control & Administration

Organize and maintain project documentation in accordance with Client’s filing structure

Ensure timely collection and proper storage of project documents, licenses, and permits

Support the handover of projects to the Project Management delivery team post initiation

Coordinate the effective completion of monthly project reports and compliance documents

Reporting & Data Validation

Support PDO in verifying data accuracy in project reports.

Support the compilation of monthly project status reports and dashboard reports.

Assist in preparing PDO monthly reports on project allocation, status, and workload.

Track compliance with Client’s governance requirements.

Support Client’s Project Directors for any related Audit documentation requirements.

Process Support & Knowledge Management

Become familiar with Client's project delivery processes, procedures, and templates

Maintain an updated library of process documentation to effectively onboard new project team members

Support continuous improvement of process documentation based on lessons learned.





Administrative Process Management

Procurement and Change Request Process Management, including but not limited to: coordination and tracking progress of RFP recommendation and approvals

drafting approval documents and Work Orders

maintaining MSA, Work Orders, Bank Guarantees and Insurance trackers

coordination with Client and external stakeholders for validation and completion of Supplier site registration

coordination with local Project Managers to collate and review insurances of vendors and consultants, prior to submission to Client.

create purchase orders in Client systems following proper approval processes

track purchase order status from creation to approval and maintain accurate records

coordinate with vendors to ensure proper documentation for purchase order processing

create, update and maintain India Project Management tracker

coordination with various internal Client stakeholders / business functions

Invoices

support invoice verification and payment processes in accordance with Client requirements

coordination Project Stakeholders for processing the invoice (Project Managers, Cost Managers and vendors)

coordination with Client’s Finance team for invoice processing.

track vendor’s payment

Client Relationship Support

Schedule and organize meetings between project stakeholders, as required.

Provide adhoc support to Programme Managers during periods of high workload.





Required Skills & Experience

5+ years of experience in project coordination, document control, or administrative support as an Assistant Project Manager

Experience working in banking/financial services industry

Knowledge of construction preferably interior fitout.

Familiarity with corporate real estate processes

Proficiency in Microsoft Office suite, especially Excel and PowerPoint

Experience with project management tools and document control systems

Excellent data management and document storage mapping skills.

Basic knowledge of construction documentation

Experience with data analysis and reporting

Understanding of project governance frameworks

Knowledge of procurement processes

Bachelor’s degree in engineering (Civil and ME), Architecture or related field is advantageous

Attributes

Able to adapt to changing priorities and workloads

Strong organizational skills with excellent attention to detail

Strong written and verbal communication skills in English

Ability to manage multiple priorities in a fast-paced environment

Excellent stakeholder management skills and experience.

Personalized advantages that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibil

📌 India Programme Co-ordinator (Capital Projects) (Mumbai)
🏢 JLL
📍 Mumbai