The Executive Assistant (EA) to the Managing Director will provide high-level administrative, operational, and coordination support to ensure the MD’s time, priorities, and communication are managed efficiently. The role requires absolute confidentiality, strong organizational skills, proactive follow-ups, and the ability to act as a bridge between the MD and internal/external stakeholders.

Key Responsibilities1. Calendar & Schedule Management

- Manage MD’s daily calendar, appointments, meetings, and travel schedules
- Prioritize meetings based on urgency and business importance
- Coordinate meetings across multiple businesses, branches, and locations
- Ensure MD is well-prepared with agendas, documents, and briefing notes

2. Communication & Coordination

- Act as the primary point of contact between the MD and:

- Senior management

- Vendors, consultants, bankers, OEMs, and government officials

- Ensure timely follow-ups and closures of action points

3. Documentation & MIS

- Prepare presentations, reports, notes, and summaries for:

- Management meetings

- Reviews

- Strategy discussions

- Maintain confidential files, contracts, and key documents

- Track deadlines, commitments, and compliance-related documents

- Prepare basic MIS and status reports for MD review

4. Meeting Management

- Schedule and coordinate internal and external meetings
- Prepare meeting agendas and circulate them in advance
- Record Minutes of Meeting (MoM) and ensure follow-up on action items
- Track deliverables and report status to the MD

5. Travel & Logistics

- Arrange domestic and international travel (flights, hotels, transport)
- Prepare travel itineraries and briefing notes
- Coordinate logistics for plant visits, site inspections, events, and conferences

6.



Confidentiality & Discretion

- Handle sensitive business, financial, and personal information with absolute confidentiality
- Exercise sound judgment while handling MD-level matters
- Act as a trusted gatekeeper for the MD’s time and information

7. Special Assignments

- Support MD on strategic initiatives and special projects
- Coordinate with cross-functional teams for MD-driven priorities
- Assist in tracking high-value projects, payments, and key negotiations

Required Skills & Competencies

- Excellent verbal and written communication skills (English mandatory; Hindi preferred)
- Strong organizational and multitasking abilities
- High level of discretion and professionalism
- Ability to work under pressure and manage tight deadlines
- Proactive, detail-oriented, and solution-driven mindset

Qualification & Experience

- Graduate / Post-Graduate in any discipline (MBA preferred but not mandatory)
- 3-7 years of experience as Executive Assistant / Personal Assistant / Secretarial role
- Prior experience working with promoters, directors, or senior leadership preferred

Working Style Expectations

- Flexible working hours based on MD’s schedule
- High responsiveness and ownership mindset
- Robust follow-through and execution capability

What This Role Is NOT

- This is not a routine clerical or reception role

Job Types : Full-time, Permanent

Pay: ₹400,000.00 - ₹750,000.00 per year

Ability to commute/relocate:

- Jorhat, Assam: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Have you worked on the profile of an Executive/Personal Assistant Before?

Education :

- Bachelor's (preferred)

Experience :

- relevant: 5 years (preferred)

Work Location: In person

📌 Executive Assistant to Md (Jorhat)
🏢 Shankar Bearing House
📍 Jorhat