Project Planning & Document Controller : Location : Navi Mumbai, India (Project Site Deployment) Reporting To : Senior Project Manager / Project Director Business Title : Senior Executive / Manager

We are seeking a Project Planning & Document Controller to support the execution and delivery of large-scale electrical Low Side works for hyperscale data center projects, primarily involving MV and LV systems, RMUs, transformers, busducts, UPS, cabling systems, and ELV infrastructure.

This role is ideal for a detail-oriented project professional with strong expertise in project planning, scheduling, progress tracking, MIS reporting, and document control management within EPC or infrastructure projects.

The incumbent will play a critical role in ensuring timely project reporting, schedule governance, document accuracy, version control, and seamless coordination across project stakeholders , enabling efficient execution in line with defined project management processes and client requirements.

Key Responsibilities & Tasks :

- Develop, maintain, and monitor detailed project schedules, timelines, and milestone trackers in alignment with project execution plans.
- Prepare and update weekly/monthly progress reports, dashboards, and MIS reports covering schedule status, milestones, delays, and recovery plans.
- Track project deliverables, dependencies, and critical path activities to ensure adherence to committed timelines.
- Coordinate with site teams, engineering, procurement, quality, and vendors for regular progress updates and schedule alignment.
- Support the Project Manager in forecasting project timelines, resource planning, and risk identification related to schedule slippages.
- Maintain and manage all project documentation including drawings, technical submissions, RFIs, approvals, MOMs,



change records, and client communications .
- Ensure proper document control processes, version control, numbering, filing, and retrieval systems are followed across internal and external stakeholders.
- Manage document transmittals between client, PMC, vendors, consultants, and internal teams while ensuring timely closure of comments.
- Track pending approvals, submissions, and documentation milestones to avoid execution delays.
- Support project review meetings by preparing planning reports, action trackers, and documentation status reports .
- Maintain records related to contractual documents, project correspondences, and compliance documentation.
- Ensure adherence to company processes, quality standards, and EHS documentation requirements.

Education :

- Bachelor’s Degree in Engineering / Project Management / Construction Management
- Relevant certifications in Primavera P6 / MS Project / Document Control Systems will be preferred

Experience & Competencies :

- 6-10 years of experience in project planning, scheduling, and document control within EPC, electrical infrastructure, or data center projects

- Strong experience in project scheduling tools such as Primavera P6 / MS Project :

- Hands-on expertise in document management systems, version control, and client documentation workflows :

- Exposure to electrical infrastructure, data center, mission-critical, or fast-track projects will be an added advantage

- Solid understanding of project lifecycle management, milestone tracking, and reporting governance

- Excellent coordination skills with ability to work across multiple stakeholders and functions

- Strong analytical, communication, and documentation skills

- Ability to work in **high-pressure, deadline-driven project environments

📌 Project Planning & Document Controller (Thane)
🏢 Siemens
📍 Thane