Job Title

Senior Purchase Executive

Department

Procurement / Purchase

Location

Cheran Group, Coimbatore

Reports To

Purchase Manager / Head - Procurement

Employment Type

Full-Time

Position Summary

The Senior Purchase Executive is responsible for managing the end-to-end procurement process, ensuring the timely availability of materials, equipment, and services while maintaining quality standards and cost efficiency. The role involves vendor management, negotiation, inventory coordination, compliance with procurement policies, and supporting the organization's operational requirements.

Key ResponsibilitiesProcurement & Purchasing

- Handle the complete procurement cycle from purchase requisition to purchase order (PO) closure.
- Source quality vendors and obtain competitive quotations.
- Compare quotations based on price, quality, delivery schedule, and payment terms.
- Negotiate prices, delivery timelines, and commercial terms with suppliers.
- Issue Purchase Orders (POs) after obtaining necessary approvals.
- Ensure timely procurement of materials to avoid operational disruptions.

Vendor Management

- Identify, evaluate, and onboard current vendors.
- Maintain healthy relationships with existing suppliers.
- Conduct periodic vendor performance evaluations.
- Resolve supplier-related issues including quality, delivery delays, and payment concerns.
- Develop alternate vendor sources for critical materials.

Inventory Coordination

- Coordinate with stores and user departments to monitor stock levels.
- Ensure procurement based on minimum and maximum inventory levels.
- Avoid overstocking and stock shortages.
- Monitor consumption trends and forecast procurement requirements.





Cost Control

- Achieve cost savings through strategic sourcing and negotiations.
- Monitor market trends and price fluctuations.
- Recommend alternative products without compromising quality.
- Prepare cost comparison statements and procurement analysis reports.

Documentation & Compliance

- Maintain procurement documentation and purchase records.
- Ensure compliance with organizational procurement policies.
- Verify supplier invoices against Purchase Orders and Goods Receipt Notes (GRNs).
- Support internal and external audits by providing procurement documentation.
- Maintain proper filing of contracts, agreements, and quotations.

Coordination

- Coordinate with Accounts for vendor payments.
- Liaise with Stores for material receipt and verification.
- Work closely with user departments to understand procurement requirements.
- Coordinate with logistics and transport teams for material delivery.

Required Qualifications

- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Engineering, or a related discipline.
- Additional certification in Procurement or Supply Chain Management is an added advantage.

Experience

- 5-8 years of experience in Procurement or Purchase.
- Experience in educational institutions, manufacturing, construction, healthcare,



or real estate sectors will be preferred.

Required Skills :

- Strong negotiation and vendor management skills.
- Sound knowledge of procurement processes and purchasing principles.
- Knowledge of inventory management.
- Excellent analytical and decision-making abilities.
- Strong communication and interpersonal skills.
- Good documentation and reporting skills.
- Ability to work under pressure and meet deadlines.
- High level of integrity and ethical standards.

Technical Skills

- MS Excel (Advanced)
- Microsoft Office Suite
- ERP/Purchase Management Software
- Inventory Management Systems

Key Competencies

- Strategic Sourcing
- Cost Optimization
- Vendor Development
- Commercial Negotiation
- Problem Solving
- Planning & Organizing
- Time Management
- Attention to Detail
- Team Collaboration
- Accountability

Key Performance Indicators (KPIs)

- On-time procurement rate
- Purchase cost savings achieved
- Vendor performance rating
- Purchase Order turnaround time
- Inventory availability
- Procurement compliance
- Reduction in emergency purchases
- Vendor payment coordination efficiency
- Procurement documentation accuracy
- Internal customer satisfaction

Salary

(Based on qualifications and relevant experience)

- Proven experience in handling high-value procurement.
- Strong negotiation and vendor relationship management skills.
- Experience working with ERP-based procurement systems.
- Ability to manage multiple procurement activities simultaneously.
- Immediate joiners will be preferred.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Senior Purchase Executive (Coimbatore)
🏢 Charan Group
📍 Coimbatore