Description : Roles & Responsibilities

- Maintain absolute confidentiality
- Coordinate with global stakeholders to gather market intelligence, client data, and internal insights.
- Maintain and update distribution lists, contact databases, and stakeholder maps.
- Support the creation, editing, and organization of content for internal and external use (e.g., decks, whitepapers, case studies).
- Support business-critical reporting and automation using Power BI, Power Apps, and Power Automate.
- Help build lightweight tools and trackers (e.g., prospecting forms, approval workflows) that improve internal visibility and execution.
- Progress tracking
- Ensure data collection process operates correctly. Facilitate project checkpoint meetings, accurately capture actions.
- Support the Chief of Staff and regional business heads in managing operational priorities.
- Manage the executive(s) professional, societal and personal commitments, including scheduling meetings, appointments, engagements, and travel (domestic or international) arrangements. Evaluate need and exercise discretion in committing time
- Conserve executive(s) time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communication where appropriate




- Serve as a liaison between the executive(s), key stakeholders, and other colleagues. This includes receiving, prioritizing, and screening communication and visitors, answering a variety of questions with tact and diplomacy.
- Schedule departmental meetings, business reviews, offsites and townhalls; assist in the planning, preparation, and execution of these events
- Help draft and organize internal communications, leadership updates, and global campaign collateral.

Qualifications : Qualifications & Skills required

- Experienced Executive assistant with Bachelor's degree & Excellent coordination skills
- Solid experience using Microsoft Office Suite, including PowerPoint, Excel, and Outlook.
- Hands-on experience with Power BI, Power Apps, or Power Automate—or a willingness to learn quickly.
- Excellent attention to detail and ability to follow through without micromanagement.
- Strong written communication skills and the ability to interact with global stakeholders at all levels.
- Project Management experience is a must

The Application Process

- Stage 3: Pre-recorded video interview
- Stage 4: Live video or in person interview with hiring manager and team
- Stage 5: Offer and onboarding

📌 Executive Assistant - Projects & Administration (Thane)
🏢 WTW
📍 Thane