Company : Dev Group of Properties & Construction Location : Ahmedabad / Gandhinagar Reporting To : Managing Director

About the Role

We are seeking a highly organized, proactive and trustworthy Executive Assistant / Personal Assistant to work directly with the Managing Director of a leading real estate and construction group. The role requires handling professional commitments, project coordination, communication management and selected personal assistance responsibilities.

Key Responsibilities1. Executive & Calendar Management

- Manage MD’s calendar, meetings, appointments and daily schedule.
- Coordinate internal and external meetings with clients, architects, consultants, vendors and teams.
- Prepare meeting agendas, MOM (Minutes of Meetings) and follow-ups.
- Prioritize tasks and ensure deadlines are met.

1. Project & Business Coordination

- Coordinate with project teams, engineers, architects, CRM, sales and site staff.
- Track progress of ongoing projects and prepare status reports.
- Follow up on approvals, documentation and pending actions.
- Coordinate with government offices, consultants and external agencies when required.

- Communication Management

- Draft professional letters, presentations, reports and communications.
- Coordinate with customers, investors, vendors and business associates.
- Maintain records and documentation.

- Travel & Event Coordination

- Arrange travel itineraries, hotels, meetings and appointments.
- Manage event schedules, site visits and guest coordination.
- Coordinate business events and hospitality arrangements.

- MIS & Reporting

- Prepare daily, weekly and monthly reports.




- Maintain dashboards for project updates, collections, customer issues and follow-ups.
- Track important tasks and maintain action trackers.

- Personal Assistance

- Handle selected personal tasks and confidential assignments.
- Manage reminders for important dates, meetings and commitments.
- Assist in family travel, appointments or event coordination whenever required.

- Administrative & Office Coordination

- Coordinate with HR, Accounts and Admin teams.
- Monitor office supplies, documentation and vendor coordination.
- Maintain confidential files and executive records.

Bachelor’s degree preferred (MBA / BBA / Commerce / Administration preferred)

Experience

- 3-8 years experience as EA / PA / Executive Coordinator / Office Manager.
- Experience in real estate, construction, hospitality or infrastructure preferred.

Skills Required

✔ Excellent English communication (spoken & written) ✔ Robust follow-up ability ✔ Calendar management and scheduling ✔ Documentation and reporting skills ✔ Ability to multitask and work under pressure ✔ High confidentiality and professionalism

Preferred Profile

- Experience working directly with founders / promoters / MDs
- Presentable personality with strong coordination skills
- Flexible working attitude and availability beyond office hours when needed

KPIs

- Schedule adherence and meeting management
- Closure of follow-ups and pending tasks
- Reporting accuracy
- Communication turnaround time
- Project coordination efficiency
- MD productivity enhancement

CTC : As per experience + incentives / allowances

Pay: ₹50,000.00 - ₹75,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Ahmedabad)
🏢 Relic property Development
📍 Ahmedabad