Job Purpose : To ensure smooth day-to-day administrative operations at the corporate office by managing facilities, office supplies, travel coordination, vendor management, and supporting various internal teams with logistics and administrative needs.
Key Responsibilities : Facility Management : Ensure proper upkeep and maintenance of the office premises. Supervise housekeeping, security, and pantry services. Manage AMC (Annual Maintenance Contracts) for office equipment.
Vendor Management : Liaise with vendors for office supplies, stationery, pantry items, etc. Maintain purchase records and negotiate vendor contracts. Track and verify vendor bills for timely payments.
Asset Inventory Management : Maintain an updated inventory of office supplies and assets. Coordinate with IT and HR for on boarding/off boarding support.
Event Meeting Support : Assist in organizing internal events, meetings, conferences, and celebrations. Arrange meeting rooms, stationery, refreshments, and tech support as needed.
Compliance Documentation : Ensure adherence to company policies for administrative operations. Maintain accurate records for audits and internal reporting.
Qualification Experience : Graduate in any discipline (Bachelor s degree mandatory; specialization in Administration preferred). 2-5 years of experience in office administration or facility management. Prior experience in a corporate setup is preferred.
Skills Competencies : Excellent communication and interpersonal skills. Robust organizational and time-management abilities. Proficiency in MS Office (Word, Excel, Outlook).