Job Title: Executive Assistant No of positions: 2

Reports to: Head of New Initiatives

Location: MIDC, Andheri, Mumbai and Kochi, Kerala

Mode & Type: Full-Time, on-site (Working from Office)

Working Hours: 9:00 AM - 6:00 PM, Monday to Friday

Key Responsibilities

1. Executive Support

- Manage calendars, schedule and coordinate meetings, address scheduling conflicts, coordinate appointments and Distribute meeting materials
- Arrange travel, accommodation, and itineraries
- Prepare meeting agendas, presentations, and reports
- Take minutes of meetings and track action points
- Event Execution: Assist in executing events in Kerala. Collaborate on planning and logistics.

2. Administrative Management

- Maintain confidential files and documentation
- Coordinate internal and external meetings
- Manage office documentation and compliance records
- Provide general administrative support.

3. Coordination & Communication

- Act as a liaison between executives and internal/external stakeholders
- Follow up with departments on pending tasks
- Handle vendor and client coordination

4. Operational Support

- Support event planning and company initiatives




- Ensure smooth workflow and operational efficiency
- Assist with travel arrangements and expense reports vendor payments, and basic finance tracking.

Required Qualifications

- Bachelor’s degree in Business Administration or related field
- 3-7 years of experience as an Executive Assistant or similar role
- Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
- Excellent verbal and written communication skills
- High level of integrity and confidentiality
- Strong organizational and multitasking skills

Preferred Skills

- Experience supporting senior leadership
- Knowledge of basic accounting/HR processes
- Strong problem-solving ability
- Professional demeanor and interpersonal skills

Key Competencies

- Discretion & Confidentiality
- Time Management
- Dedication & Ownership
- Qualified attitude
- Attention to Detail
- Proactiveness
- Decision-Making Ability

Job Types : Full-time, Permanent

Pay: ₹33,000.00 - ₹41,000.00 per month

Work Location: In person

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