1. General Office Administration

- Assist in day-to-day office operations and administrative tasks.
- Maintain office supplies inventory and place orders as needed.
- Ensure proper filing and organization of documents (both physical and digital).
- Coordinate with vendors and service providers for office needs (stationery, IT support, housekeeping, etc.).

2. Meeting & Travel Coordination

- Schedule and coordinate meetings, appointments, and conference calls.
- Prepare meeting agendas, take minutes, and follow up on action points.
- Arrange travel bookings, accommodations, and transportation for employees and visitors.

3. HR & Employee Support

- Assist with onboarding current employees (document collection, workstation setup, ID card processing, etc.).
- Maintain employee attendance and leave records.
- Support HR in organizing office events, training sessions, and welfare activities.

4. Record Keeping & Data Entry

- Maintain and update office records, databases, and spreadsheets.
- Assist in preparing reports, presentations, and correspondence.
- Ensure confidentiality of sensitive company data and documents.

5. Office Maintenance & Support





- Ensure cleanliness and upkeep of office spaces in coordination with housekeeping staff.
- Report any maintenance issues (electricity, plumbing, IT, etc.) to the concerned department.
- Monitor office security and access control (visitor log, ID checks, etc.).

6. Finance & Expense Management (If Required)

- Assist in managing petty cash expenses and maintaining records.
- Support finance teams with invoice processing and vendor payments.
- Help in budget tracking for office supplies and administrative expenses.

Required Qualifications & Skills :

- Education : Bachelor's degree in Business Administration, Management, or a related field (preferred but not mandatory).

- Experience : 1-3 years in an administrative or office support role.

- Skills :

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Good organizational and multitasking abilities.

- Excellent communication skills (verbal and written).

- Attention to detail and problem-solving skills.

Ability to handle confidential information with discretion.

📌 Administrative Assistant (Kukatpally)
🏢 DIFGEN PHARMACEUTICALS PRIVATE
📍 Kukatpally