Role Overview

As the Executive Assistant, you will serve as the operational backbone for the CEO and the organization. This role requires a unique blend of meticulous financial record-keeping , high-stakes event coordination , and brand stewardship . You will be the primary point of contact for the company, ensuring that administrative, financial, and strategic operations run seamlessly.

Job Description / Responsibilities

1. Financial Administration & Compliance

- Bookkeeping & Record Management : Maintain comprehensive records of office and management accounts, ensuring all income and expense details are documented with precision.
- Budgetary Tracking : Monitor and report on key budgetary metrics; track variances between planned and actual spend to support data-driven decision-making.
- Invoicing & Documentation : Oversee the end-to-end lifecycle of accounts payable and receivable, ensuring all invoices are filed in appropriate formats and processed on time.
- Audit & Liaison : Act as the primary bridge between the company and external audit teams or vendors to ensure financial transparency and compliance.

2. Event & Operational Logistics

- End-to-End Coordination : Manage complex logistics for company events, including auditorium booking, stage management, and hall arrangements.
- Talent & Guest Experience : Lead artist management, ticketing/entry systems, and the coordination of catering and travel requirements.
- Stakeholder Relations : Execute administrative tasks involving various external vendors and stakeholders to ensure high-quality service delivery.

3. Strategic Communication & Brand Stewardship

- Custodian of Communications : Serve as the official contact person for the company and the CEO.



Manage the official contact number across all platforms, responding to inquiries with professional ethics and brand-aligned standards.
- Cross-Functional Alignment : Coordinate with the internal content, video, and social media teams to ensure a cohesive brand voice between offline operations and digital presence.

4. Executive Support

- Schedule Management : Proactively manage the CEO’s calendar, travel, and administrative requirements to maximize their productivity.

Ad-hoc Strategic Support : Execute additional responsibilities as required to meet the strategic goals of the company and management.

Qualification

Commerce Graduate from any university.

Experience & Professionalism

- Proven Track Record : Minimum 1-2 years of experience in administrative, secretarial, or executive support roles.
- Operational Excellence : Demonstrated ability to manage multi-faceted logistics (venues, artists, and vendors) under tight deadlines with a "problem-solver" mindset.
- Financial Acumen : Strong literacy in bookkeeping principles and budget tracking; comfortable managing income-expense reports and audit documentation.

Communication & Cultural Nuance

- Trilingual Fluency : Exceptional verbal and written communication skills in English, Bengali, and Hindi .
- Cultural Connection : A creative thinker with a deep understanding of the Bengali audience, tone,



and culture —essential for aligning offline events with digital branding.
- Interpersonal Prowess : Poised and professional demeanor with the "soft skills" necessary to lead official meetings and negotiate effectively with third-party vendors.

Technical Proficiency

- Administrative Suite : Advanced proficiency in MS Office (Excel, Word) and a flair for creating high-impact PowerPoint presentations .
- Digital Aptitude : Tech-savvy and comfortable navigating financial software, scheduling tools, and social media platforms.

Bonus Qualifications (Preferred but not required)

- Experience or certification in Digital Content Creation or Social Media Management .
- Specialized training in event management, accounting, or secretarial practice.
- Previous experience working directly with C-suite executives or in the media/arts sector.

Operational Details

We believe in the power of physical collaboration and the creative energy of a shared workspace. To build a strong foundation for our startup, this is a strictly in-office role.

- Location : Kasba, South Kolkata (A prime, accessible hub for the city's creative professionals).
- Working Days : Monday to Friday (Weekend flexibility required only during live concert cycles).
- Office Hours : 10:30 AM - 7:00 PM.
- Work Culture : High-performance, disciplined, and creatively driven. Note: We do not offer hybrid or remote working arrangements, ensuring our first core team builds strong professional synergy.

Connect With Our Story

Job Types : Full-time, Permanent

Pay: ₹150,000.00 - ₹180,000.00 per year

Advantages :

- Cell phone reimbursement

Work Location: In person

📌 Executive Assistant to CEO (Kasba)
🏢 Care Of Concerts
📍 Kasba