JOB DESCRIPTION – SCHOOL OPERATIONS SUPPORT

About Us

Established in 2004, we are a chain of schools offering national and international curriculums across 40 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Role - School Operations Support

Department - Operations

Designation - Assistant Manager – Operations

Band and Grade - E3/E4

Reporting to School Administrator

Primary Purpose of the Job

Admin Executive is responsible for managing all administrative, safety, security, and facilities of the school.

Key Responsibilities

Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions.

Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff.

Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.

Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.

Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations.

Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)

Support to Internal Customers for organizing Events,



Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.

Source current vendors for cost effective and quality services

Ensure timey clearance of all Vendors Invoices before the stipulated timeline.

Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline.

All Invoices to be submitted before 5th of every month

Maintaining FA inventory records and monthly FA audits.

Maintaining all work pertaining to school examinations and Board examinations

Co-ordination with Stores for raising the PO for timely execution

Assist reporting manager in preparing budgets & monitoring the actuals.

Key Interactions

Internal: All Staff

External: Vendors

Desired Qualification

Graduate or Postgraduate in any stream from a recognized University in India or abroad

Years of Experience

2-4 years of experience in managing administrative function in a small or medium sized organization of repute.

Experience in education sector or any other service sector shall be preferred.

Expected Competencies

Situational Adaptability

Instills trust.

Customer Service

Tech Savvy

Accountability

Result Driven

Communication

Interpersonal Skills

Collaboration

Optimizing work processes

Skills and Knowledge

Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).

Understanding of budgeting, asset management & compliance.

Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.

Job Type: Full-time

Pay: Up to ₹800,000.00 per year

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 School Administrator Support (India)
🏢 Vibgyor High School Borivali
📍 India