KEY ACCOUNTABILITIES AND RESPONSIBILITIES

A. Academic, Research and Reference Services

- Provide reference, research and information services to students, faculty, researchers and other library users.
- Assist users in identifying, accessing and effectively utilising scholarly information resources, research databases, electronic journals, books and other academic materials.
- Conduct literature searches and provide guidance on research methodologies, information discovery, citation practices and reference management tools.
- Support faculty and students in identifying relevant information resources for teaching, learning and research.
- Develop and maintain subject-specific research guides, resource guides, tutorials and instructional materials.
- Conduct library orientation programmes, information literacy sessions and workshops on research databases, academic resources, citation tools and related subjects.
- Keep abreast of developments in scholarly communication, academic publishing, open access and emerging research information services.

B. Collection Development, Acquisition and Resource Management

- Assist in the development and management of the Library's print and electronic collections in alignment with the Institute's academic programmes and research priorities.
- Coordinate the acquisition of books, journals, e-books, e-journals, databases, datasets and other information resources.
- Liaise with faculty, academic departments and subject experts to identify collection requirements and recommend relevant resources.
- Coordinate with publishers, booksellers, subscription agents, aggregators and other vendors for quotations, procurement, renewals and resource access.
- Support negotiations relating to resource subscriptions, licensing agreements, access models and usage conditions.
- Maintain acquisition records, subscription details, order status, invoices, renewal schedules and related documentation.
- Monitor expenditure against approved library budgets and coordinate with Finance and Procurement departments for purchasing and payment processes.
- Evaluate resource usage, relevance and cost-effectiveness to support collection development and subscription renewal decisions.
- Undertake periodic stock verification, inventory reconciliation and physical collection maintenance.
- Coordinate the preservation, repair, binding, shelving and appropriate weeding of library materials in accordance with approved policies.

C. Digital Library, E-resources and Library Systems

- Manage the day-to-day administration and accessibility of the Library's digital resources, including electronic databases, e-books, e-journals and other subscribed information services.
- Monitor access to electronic resources and troubleshoot routine authentication, connectivity and access-related issues.
- Administer and maintain the Library Management System (LMS), discovery services and other library technology platforms.
- Coordinate cataloguing, circulation, acquisitions and other technical workflows within the Library Management System.
- Maintain accurate bibliographic, holdings, patron and circulation records, ensuring consistency and data quality.
- Coordinate with institutional IT teams, technology providers and external vendors for troubleshooting, system upgrades, integrations and technical support.
- Monitor developments in library technologies, digital platforms and emerging tools relevant to academic and research libraries.
- Support the adoption and implementation of appropriate technologies to improve library workflows, resource discovery and user experience.
- Generate and maintain system-based reports, usage statistics and other analytical information for operational and management purposes.

D. Institutional Repository and Research Output Management

- Support the development, maintenance and management of the Institute's Institutional Repository and associated digital collections.
- Coordinate the identification, collection,



organisation and documentation of research outputs produced by faculty, researchers, students and other institutional contributors.
- Maintain a structured database and records of institutional research publications, including journal articles, books, book chapters, conference papers, reports, working papers and other scholarly contributions.
- Support the collection, verification, metadata creation, classification and organisation of research outputs.
- Monitor faculty research profiles and publication records through relevant scholarly databases and platforms.
- Assist in repository submission workflows, metadata management, copyright and licensing checks, and open-access deposit processes.
- Support the management of digital research materials, institutional documents and other knowledge assets.
- Coordinate with faculty, research offices and other institutional departments to improve the completeness, accuracy and discoverability of institutional research outputs.
- Assist in the preparation of research output reports and related information required for institutional reviews, accreditation and ranking exercises.

E. Technical Services, Cataloguing and Metadata Management

- Undertake cataloguing, classification, accessioning, indexing and metadata creation for library resources in different formats.
- Ensure consistency and accuracy of bibliographic records and adherence to relevant cataloguing and metadata standards.
- Manage the technical processing of newly acquired resources, including accession numbers, barcoding, labelling and physical preparation.
- Maintain and update library databases, catalogues, authority records and other bibliographic information.
- Support the organisation, documentation and discoverability of digital collections and special collections in coordination with the relevant team members.
- Identify and resolve discrepancies in bibliographic records, catalogue entries and resource metadata.

F. Library Operations, Circulation and User Services

- Manage and support day-to-day library operations to ensure effective and uninterrupted delivery of services.
- Undertake circulation desk responsibilities, including membership registration, issue, return, renewal, reservation and tracking of library materials, whenever required.
- Handle routine user enquiries and provide assistance with library facilities, resources, services and access procedures.
- Maintain circulation records, membership databases, overdue notices and other operational documentation.
- Ensure the appropriate organisation, shelving and accessibility of physical library collections.
- Monitor the condition and availability of library facilities, equipment and user-facing services.
- Coordinate with the Library Assistant and interns to ensure smooth execution of routine library activities.
- Support library events, exhibitions, workshops, orientations and other user engagement initiatives.
- Facilitate interlibrary loans, document delivery and resource-sharing arrangements with other academic and research institutions, wherever required.

G. Library Administration, Reporting and Institutional Coordination

- Maintain library policies, procedures, registers, operational records and administrative documentation.
- Prepare periodic reports, statistics and analytical summaries relating to library collections, usage, expenditure, acquisitions, digital resources and services.
- Maintain documentation and provide information required for institutional audits, inspections, accreditation, ranking exercises and statutory reporting, wherever applicable.
- Coordinate with Finance, Procurement, IT, Academic Affairs,



Research and other institutional departments on matters relating to library operations and services.
- Maintain records of vendor communications, agreements, subscriptions, procurement activities and service-related correspondence.
- Support the preparation and updating of library procedures, workflows, user guidelines and service documentation.
- Maintain and update library web pages, online resource guides and service information.
- Assist in preparing library newsletters, announcements and communication materials to promote library resources, services and activities.
- Identify opportunities for improving operational efficiency, service delivery and user experience through process improvement and appropriate use of technology.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Qualifications:

- Master's degree in Library and Information Science (MLISc) or an equivalent professional qualification from a recognised university, with a minimum of 55% marks or equivalent grade.
- Qualified UGC-NET in Library and Information Science or an accredited State Level Eligibility Test (SET/SLET).
- Candidates holding a Ph.D. degree who are exempted from NET/SET under the applicable UGC regulations will also be eligible.
- Additional qualifications or certifications in digital libraries, information management, research data management, information technology or related areas will be an advantage.

Experience:

- Approximately 5 years or more of relevant experience in an academic library.
- Demonstrated experience in multiple library functions, preferably including library operations, technical services, collection management and digital library services.
- Practical experience in managing library management systems, electronic resources and library databases.
- Experience in cataloguing, classification, metadata management and bibliographic database maintenance.
- Exposure to institutional repositories, research output management and scholarly communication will be an advantage.
- Experience in resource acquisition, vendor coordination, subscription management and procurement processes.
- Experience in providing reference, research and information literacy services to academic users.
- Evidence of involvement in library projects, process improvements, digital initiatives or service development.

Technical Skills:

- Working knowledge of Library Management Systems such as Koha or equivalent platforms.
- Familiarity with institutional repository platforms such as DSpace, EPrints or similar systems.
- Understanding of cataloguing and metadata standards, classification schemes and bibliographic databases.
- Familiarity with electronic databases, e-resource management, discovery services and access management.
- Proficiency in MS Office applications, particularly Excel, for data management, reporting and analysis.
- Familiarity with research databases, citation and reference management tools such as Scopus, Web of Science, Zotero, EndNote or equivalent platforms.
- Basic understanding of digital preservation, open access, copyright and scholarly publishing practices.
- Ability to learn and adapt to new library technologies, platforms and digital tools.

Professional and Behavioural Competencies:

- Excellent verbal and written communication skills in English, with the ability to communicate effectively with faculty, students, researchers, vendors and other institutional stakeholders.
- Ability to work independently, take ownership of responsibilities and manage multiple workflows.
- Excellent organisational, documentation and time-management skills.
- Strong analytical, problem-solving and troubleshooting abilities.
- Effective written and verbal communication and interpersonal skills.
- Ability to coordinate and collaborate with faculty, students, colleagues, vendors and other institutional stakeholders.
- Flexibility, adaptability and willingness to undertake diverse operational and administrative responsibilities.
- Proactive approach to identifying opportunities for innovation and continuous improvement.

📌 Assistant Librarian (Navi Mumbai)
🏢 Jio Institute
📍 Navi Mumbai