- Communicating with assistants in other areas, both Japan and globally, to schedule meetings and trips in conjunction.
- Processing expenses and invoices (ad-hoc) whilst adhering to Firm policies.
- Phone coverage and back-up phone support for senior executives.
- Meeting and catering bookings, including conference calls and video conferences.
- Couriering documents and mail distribution
- Extensive coordination with colleagues in other countries.
- Formatting of presentation materials including Word, Excel and PowerPoint
- Production and timely distribution of meeting minutes.
- Coordinate department public relations functions, such as special events, conferences, and seminars
- Organize, maintain, and update industry-wide contacts.
- Applies expert administrative skills needed to manage and create high-level confidential documents (creation of forms, templates).
- Confidentiality extremely key.
- Executive Decision-Making.
- Extensive experience in travel arrangements
- Extensive knowledge of office software.
- Experience in organizing breakfast, lunch and dinner functions.