Resource Management Analyst | Power BI & Workforce Planning

Location: Bengaluru, India

Work Arrangement: Hybrid

Experience: 3–6 Years

Industry: IT Operations | Resource Management | Workforce Planning

About the Opportunity

XML International is recruiting an experienced Resource Management Analyst to support resource planning, allocation and workforce analytics within an international IT engineering environment.

This role focuses on managing resource availability and utilisation across multiple IT projects, maintaining accurate resource data, and delivering actionable insights through Power BI and Advanced Excel.

We are looking for a detail-oriented professional who combines hands-on resource management experience with strong analytical, reporting and stakeholder coordination skills.

Key Responsibilities

Resource Planning & Allocation

- Manage resource allocation and demand planning across multiple IT projects, teams and locations.
- Monitor resource availability, utilisation, allocation and release.
- Identify current and future resource requirements and potential skill gaps.
- Coordinate resource assignments and support effective workforce utilisation.
- Manage allocation-related escalations and support timely resolution.

Workforce Analytics & Reporting

- Develop and maintain interactive dashboards and reports using Power BI.
- Analyse resource management data to identify trends, utilisation patterns and planning opportunities.
- Use Advanced Excel for resource tracking, data analysis and reporting.
- Maintain accurate, consistent and up-to-date resource management records.
- Track resource management KPIs and provide insights to support business decisions.





Stakeholder & Supplier Coordination

- Collaborate with project managers, IT engineering teams and business stakeholders to understand resource requirements.
- Coordinate with external suppliers and vendors to support resource demand.
- Support contractor sourcing and resource onboarding activities.
- Communicate resource availability, allocation changes and potential constraints.
- Facilitate effective coordination across teams and engagements.

Process Improvement & Operational Support

- Monitor resource planning processes and identify opportunities for improvement.
- Support demand validation, allocation and de-allocation activities.
- Improve reporting accuracy, data consistency and resource visibility.
- Contribute to operational efficiency through data-driven recommendations.

Required Skills & Experience

- 3–6 years of relevant professional experience.
- Experience in Resource Management, Resource Planning or Workforce Management.
- Strong hands-on experience with Power BI, including dashboard development, reporting and data visualisation.
- Advanced proficiency in Microsoft Excel, including formulas, functions, data analysis and reporting.
- Understanding of IT projects, technical roles and resource requirements.
- Experience tracking resource availability, allocation and utilisation.




- Robust analytical and problem-solving skills.
- Excellent stakeholder coordination and communication abilities.
- Ability to manage multiple priorities and maintain accurate operational data.

Preferred Skills & Experience

- Experience managing resources across large accounts or multiple engagements.
- Knowledge of resource demand validation, allocation, de-allocation and utilisation tracking.
- Experience with KPI reporting, workforce analytics and process improvement.
- Exposure to contractor management and external vendor coordination.
- Experience supporting team coordination, project management or programme management.

Educational Qualifications

Graduate or postgraduate qualification in a relevant discipline.

What We're Looking For

The ideal candidate combines practical resource management expertise with strong reporting and analytical capabilities.

You should be comfortable working with resource allocation data, developing Power BI dashboards, using Advanced Excel to support workforce planning and collaborating with multiple stakeholders in an IT environment.

We particularly value professionals who can translate resource data into meaningful insights and help teams make better planning and allocation decisions.

Apply Now

If you have experience in IT Resource Management, Workforce Planning, Power BI and Advanced Excel, we encourage you to apply.

Please submit your updated CV highlighting your experience with resource allocation, utilisation reporting, workforce analytics and stakeholder coordination.

XML International | Global Talent Solutions

📌 Resources Management Specialist (Bengaluru)
🏢 XML International
📍 Bengaluru