Vendor & Logistics Coordinator Company: Vestcoat Interior (India) Pvt. Ltd. Department: Operations Job

Location:
Malappuram, Kerala (On-site) Reporting To: Operations Manager / Management

About Us
At Vestcoat, we believe great interiors are more than beautiful spaces. They are experiences that reflect lifestyle, comfort, and luxury. We blend creativity, functionality, and flawless execution to deliver exceptional interior solutions across Mumbai, Pune, Navi Mumbai, and Goa. ? Top 100 Interior Designer in India – Award Winner Role Overview We are looking for a proactive, organised, and detail-oriented Vendor & Logistics Coordinator to join our Operations team in Malappuram, Kerala. The ideal candidate will be responsible for managing vendor coordination, order processing, product quality inspections, packaging, dispatch, shipment tracking, and final delivery to customers. This role requires close coordination with vendors, logistics partners, internal teams, and customers to ensure that products meet the required quality standards and are delivered safely within the committed timelines. The candidate should have strong communication, coordination, follow-up, and problem-solving skills, along with the ability to manage multiple orders and deliveries efficiently.

Key Responsibilities
1. Vendor Coordination
• Coordinate with vendors regarding product orders, availability, pricing, production status, and delivery schedules.
• Follow up with vendors to ensure timely production and completion of orders.
• Maintain vendor records, quotations, purchase orders, and order-related documentation.
• Ensure vendors adhere to agreed product specifications, quality standards, and delivery timelines.
• Build and maintain professional relationships with vendors and suppliers. 2. Product Quality Inspection
• Inspect products for quality, finishing, dimensions, specifications, and overall condition before dispatch.
• Verify products against purchase orders and approved requirements.
• Identify damaged, defective, or incorrect products and report discrepancies.
• Coordinate with vendors for product replacement, repair, or necessary corrections.
• Ensure products meet the company's quality standards before proceeding with dispatch. 3.



Packaging & Dispatch Management
• Ensure proper packaging of products to prevent damage during handling and transportation.
• Coordinate product pickups and dispatch schedules with logistics companies.
• Verify dispatch details, invoices, delivery challans, and shipment-related documents.
• Maintain accurate records of dispatched products and shipment details.
• Ensure all products are ready for dispatch within the scheduled timelines. 4. Logistics & Shipment Tracking
• Coordinate with courier services, transport companies, and logistics partners.
• Track shipments regularly and monitor delivery status.
• Follow up on delayed, misplaced, or damaged shipments and coordinate necessary resolutions.
• Ensure products reach the correct customer delivery address within the committed timeline.
• Maintain regular communication with logistics partners to ensure smooth transportation and delivery. 5. Customer Coordination & Delivery Management
• Coordinate with customers regarding delivery schedules and expected delivery dates.
• Share shipment details and regular delivery updates with customers.
• Obtain delivery confirmation and maintain Proof of Delivery (POD) records.
• Address delivery-related queries and coordinate complaint resolution.
• Ensure a smooth and satisfactory delivery experience for customers. 6. Reporting & Documentation
• Maintain daily records of orders, vendor coordination, dispatches, and deliveries.
• Prepare daily, weekly, and monthly logistics and operational reports.
• Maintain vendor performance, product quality, and shipment records.
• Update order and delivery statuses in the company's software, ERP system, or tracking sheets.
• Ensure proper documentation and timely reporting of operational activities. Required Skills & Qualifications
• Graduate in any discipline. B.
Com, BBA, BMS,



or equivalent qualifications are preferred.
• Good communication skills in English, Hindi, and Malayalam.
• Robust coordination, interpersonal, and vendor management skills.
• Basic understanding of logistics, procurement, supply chain, and order fulfilment processes.
• Basic knowledge of product quality inspection and packaging standards.
• Proficiency in MS Excel, MS Word, and email communication.
• Ability to maintain records, prepare reports, and manage operational documentation.
• Strong follow-up, problem-solving, and time-management skills.
• Ability to handle multiple orders, vendors, and deliveries simultaneously.
• Customer-focused approach with attention to detail and accountability. Experience
• Freshers can apply.
• 1–2 years of experience in vendor coordination, logistics, procurement, supply chain management, or operations will be preferred.
• Candidates with experience in interior design, furniture, home furnishings, or product distribution will have an added advantage.
• A Diploma or Certification in Logistics, Procurement, or Supply Chain Management will be an added advantage.

Working Hours
Monday to Saturday 10:00 AM to 6:00 PM Additional Information
• The role involves regular coordination with vendors, transport partners, internal teams, and customers.
• Local travel may be required for vendor visits, product inspections, product pickups, and delivery coordination within Malappuram and nearby areas.
• Travel expenses incurred during

working hours
for approved, work-related activities will be covered by the company.
• Candidates should be comfortable managing multiple operational activities and meeting delivery deadlines. Overall Responsibility The Vendor & Logistics Coordinator will be responsible for ensuring smooth end-to-end product fulfilment, starting from vendor coordination and product quality inspection to packaging, dispatch, shipment tracking, and final customer delivery. The candidate will play an important role in maintaining vendor relationships, ensuring product quality, minimising delivery delays and damages, and providing a seamless delivery experience to Vestcoat's customers.

📌 Vendor & Logistics Coordinator (Navi Mumbai)
🏢 Vestcoat Interior (India
📍 Navi Mumbai