PERSONAL ASSISTANT TO CHAIRMAN

Position: Personal Assistant to Chairman

Reporting To: Chairman

- CANDIDATE PREFERENCE PRIORITY The organisation is particularly interested in experienced professionals with the following background:

- Regulatory Affairs Experience: Prior hands-on experience in Regulatory Affairs within the Agrochemical, Chemical or Pharmaceutical industry will be highly preferred.
- Retired / Nearing-Retirement Professionals: Retired or superannuating professionals with relevant industry experience, particularly in Regulatory Affairs, will be given priority.
- Technical & Industry Knowledge: Familiarity with industry terminology, regulatory frameworks, product registrations, compliance requirements and statutory procedures will be an added advantage.
- Industry Exposure: Experience in dealing with regulatory authorities, government departments, statutory bodies and industry associations will be preferred.

Candidates possessing the above experience and knowledge will receive preference during the selection process.

- JOB PURPOSE To provide comprehensive executive and administrative support to the Chairman, facilitating effective management of schedules, meetings, communications, documentation and business coordination. The role will also benefit from the candidate's technical and regulatory understanding to support industry-related discussions and requirements.
- KEY RESPONSIBILITIES

1. Manage the Chairman's calendar, appointments, meetings, travel arrangements and official engagements.
2. Prepare meeting agendas, presentations, briefing notes, reports and Minutes of Meetings (MOM).
3. Coordinate with internal departments, senior management, external stakeholders and regulatory authorities, wherever required.
4. Track key decisions, action points and follow-ups to ensure timely execution.
5. Assist in official correspondence, documentation and business-related communications.
6. Support the Chairman with relevant industry information, technical inputs and regulatory updates, wherever applicable.
7.



Facilitate communication and coordination with government bodies, industry associations and external agencies.
8. Handle confidential information and sensitive business matters with utmost discretion.
9. Undertake additional responsibilities and assignments as directed by the Chairman.

- EDUCATIONAL QUALIFICATION & EXPERIENCE

- Graduate/Postgraduate in any relevant discipline.
- Qualifications in Science, Chemistry, Pharmacy, Agriculture or related disciplines will be preferred.
- Prior experience in executive assistance, senior management coordination, administration or a relevant industry function will be desirable.
- Professionals with substantial experience in Regulatory Affairs across Agrochemical, Chemical or Pharmaceutical industries will be particularly preferred.

- KEY SKILLS & COMPETENCIES

- Excellent written and verbal communication skills.
- Strong drafting, documentation and presentation abilities.
- Proficiency in MS Office, particularly Word, Excel and PowerPoint.
- Good understanding of technical and industry-specific terminology.
- Robust organisational, planning and coordination skills.
- Ability to interact confidently with senior management and external stakeholders.
- High degree of confidentiality, maturity, integrity and professional discretion.

- IMPORTANT SELECTION CRITERIA

First Preference: Retired or nearing-retirement professionals with hands-on Regulatory Affairs experience in the Agrochemical, Chemical or Pharmaceutical industry.

Second Preference: Experienced professionals with strong technical, regulatory and industry knowledge, particularly those familiar with statutory compliance and regulatory authorities.

Other Candidates: Professionals with excellent executive coordination and administrative capabilities may also be considered.

Role: Administration - Other, Industry Type: Fertilizers / Pesticides / Agro chemicals, Department: Administration & Facilities, Employment Type: Full Time, Permanent Role Category: Administration Education: 12th Pass Key Skills Skills highlighted with ‘‘ are preferred keyskills MOM Personnel ManagementCalendar ManagementLetter Drafting

📌 PA To Chairman (Mumbai)
🏢 SML
📍 Mumbai