Role Purpose The Hostel Warden is responsible for the safety, discipline, welfare and well-being of an average of 200–300 resident medical and allied health students. The role ensures a secure, clean and academically supportive living workplace, enforces SRIHER hostel rules and anti-ragging regulations, and acts as the first point of contact for students, parents and hostel staff. The Warden works under the direction of the Chief Resident Warden and escalates serious matters promptly.

Key Responsibilities1. Student Safety and Security

- Ensure round-the-clock safety of all residents, with separate and secure arrangements for boys' / girls' accommodation.
- Conduct daily roll call / attendance and night checks; monitor in-time and out-time compliance.
- Maintain gate registers for visitors, late entries, night-outs and leave, including parental information or consent where required.
- Coordinate with the security team on CCTV monitoring, access control and patrolling.
- Lead the response to emergencies (medical, fire, missing student, natural calamity) and inform the Chief Resident Warden immediately.
- Conduct periodic fire drills and ensure safety equipment is in working order.

1. Discipline and Anti-Ragging Compliance

- Enforce SRIHER hostel rules, code of conduct and the UGC / NMC anti-ragging regulations.
- Conduct surprise checks, especially in freshers' blocks, and keep anti-ragging helpline details displayed.
- Obtain and file anti-ragging undertakings from students and parents at admission.
- Investigate minor indiscipline, counsel students, maintain incident records and escalate serious cases to the Chief Resident Warden.
- Ensure a strict no-alcohol, no-drugs, no-smoking environment.

1.



Student Welfare and Well-being

- Act as a mentor and first point of contact for residents' personal, health and adjustment concerns.
- Identify students showing signs of stress, homesickness or emotional distress, and refer them to the institutional counsellor or Student Wellness Centre.
- Coordinate with Sri Ramachandra Medical Centre for sick students, hospital admissions and isolation of infectious cases.
- Communicate with parents / guardians on health issues, disciplinary matters and emergencies.
- Promote a respectful, inclusive environment free from discrimination and harassment; support POSH and grievance mechanisms.
- Encourage cultural, sports and recreational activities through hostel committees.

1. Admission, Allotment and Records

- Manage room allotment, check-in and check-out, and room transfers as approved by the Chief Resident Warden.
- Verify documents at admission: ID, medical fitness, undertakings, local guardian details and emergency contacts.
- Maintain an accurate resident database, occupancy register, leave register and inventory of room furniture and fixtures.
- Issue no-dues clearance at vacating, after checking room condition and dues.

1. Facilities, Housekeeping and Maintenance

- Conduct daily rounds to inspect cleanliness of rooms, washrooms, corridors, common areas and surroundings.




- Raise and follow up maintenance requests for electrical, plumbing, carpentry, Wi-Fi, laundry and water purifiers.
- Monitor pest control, water quality and waste disposal schedules.
- Track and safeguard hostel assets, and report damage or loss with recovery recommendations.

1. Mess and Food Services

- Monitor food quality, hygiene, menu adherence and timings in coordination with the mess contractor / supervisor.
- Conduct surprise mess inspections and taste checks; facilitate the Mess Committee meetings.
- Address dietary requests for medical reasons and collect student feedback on food services.

1. Staff Supervision

- Supervise and allocate duties to floor in-charges, housekeeping, security and other hostel support staff.
- Monitor staff attendance, conduct and performance; report issues to the Chief Resident Warden / HR.
- Ensure staff are briefed on safety, emergency procedures and respectful conduct with students.

1. Administration and Reporting

- Submit daily occupancy and incident reports and a monthly hostel report to the Chief Resident Warden.
- Coordinate hostel fee follow-ups, fines and damage recoveries with the Accounts department.
- Support NAAC, NIRF, NMC and other inspections with accurate hostel records.
- Handle student grievances promptly and maintain a grievance register with action taken.
- Perform any other duties assigned by the Chief Resident Warden or SRIHER management.

Interested Candidates may send your CV to [email protected]

Benefits

- Health insurance
- Leave encashment
- Paid time off
- Provident Fund

Work Location: In person

📌 Hostel Warden - Gents & Ladies Hostel (Porur)
🏢 SRI RAMACHANDRA HOSPITAL
📍 Porur