Location: South Delhi, New Delhi

Work Mode: Full-time, Work from Office

Experience: 1 year

Industry: Legal Services / Law Firm

About the Role

We are looking for a well-organised, proactive and detail-oriented Executive Assistant to support the Partner and manage the day-to-day administrative and operational functions of the office. The role will involve partner calendar management, client billing and payment coordination, office administration and general operational support.

The ideal candidate should have good communication skills, a professional demeanour and the ability to manage multiple responsibilities efficiently in a fast-paced professional environment.

Key Responsibilities

1. Partner & Calendar Management

- Manage and coordinate Partners' calendars, appointments, meetings and schedules.
- Schedule client meetings, internal discussions and external engagements.
- Coordinate meeting logistics, maintain reminders and ensure timely follow-ups.
- Assist with travel arrangements and other scheduling requirements, as and when required.

2. Client Billing & Payment Coordination

- Coordinate with the accounts team and Partners for preparation and issuance of client invoices.
- Maintain billing records, track outstanding invoices and follow up on pending client payments.
- Coordinate with clients regarding billing-related queries and payment status.
- Maintain records of retainerships, fee proposals, invoices and payment receipts.
- Ensure timely updating of billing and payment trackers.

3. Office Administration & Management

- Oversee day-to-day office administration and ensure smooth functioning of office operations.
- Coordinate with vendors, housekeeping, maintenance staff and other service providers.
- Manage office supplies, stationery,



equipment and other administrative requirements.
- Coordinate visitor management, meeting room arrangements and general office logistics.
- Maintain administrative records and assist with documentation and filing.

4. General Administrative Support

- Handle emails, correspondence and routine administrative communication.
- Assist Partners and the management team with day-to-day administrative requirements.
- Maintain organised digital and physical records.
- Coordinate with internal teams for administrative requirements and ensure timely completion of assigned tasks.
- Handle confidential information and documents with discretion.

Desired Candidate Profile

- Graduate in any discipline.
- Minimum 1 year of experience in an Executive Assistant, Administration or Office Coordination role. Experience in a law firm or professional services organisation will be an advantage.
- Excellent spoken and written English communication skills.
- Good working knowledge of Microsoft Office, particularly MS Word, Excel and Outlook.
- Solid organisational, coordination and time-management skills.
- Attention to detail, particularly in handling billing records, invoices and schedules.
- Ability to multitask, prioritise responsibilities and work independently.
- Professional attitude, presentable demeanour and good interpersonal skills.
- Ability to maintain confidentiality and handle sensitive client and firm-related information.

What We Offer An opportunity to work closely with the Partner and management team of a growing law firm, with exposure to client coordination, financial administration and the overall management of law firm operations. Interested candidates may share their CV along with their current CTC and expected CTC to [email protected].

📌 Executive Assistant – Administration, Billing & Office Management (New Delhi)
🏢 Nirka Law Advisory
📍 New Delhi