Deputy Manager – Campus Administration

Location: Ashoka Campus, Sonipat, Haryana (Delhi-NCR)

Department: Campus Administration

Reports To: Vice President

Role Type: Full-time · [Permanent]

Experience: 5-8 years

ABOUT THE ROLE

You will be responsible for overseeing the maintenance and repair of university facilities, ensuring all buildings, classrooms, equipment, and infrastructure are well-maintained and operational. The role requires hands-on management of the maintenance team and coordination with various departments to ensure a safe, clean, and functional environment for students, faculty, and staff.

ROLES AND RESPONSIBILITIES

1. Supervision:

o Supervise and coordinate the activities of the maintenance staff, including electricians, plumbers, carpenters, and civil staffs.

o Assign daily work tasks and ensure timely completion of all maintenance requests.

o Provide training and guidance to the team on best practices, safety standards, and equipment handling.

o Conduct regular inspections of Classrooms, Lecture Rooms, Washrooms, Important Meeting and Conference Rooms and common areas to identify the Snags and ensure to de-snag within the TAT.

o Ensure all equipment is functioning efficiently and plan for replacements or upgrades when necessary.

2. Facility Repairs and Upkeep:

o Oversee the repair and maintenance of all university buildings and structures, including plumbing, electrical, and mechanical systems.

o Ensure that all repairs are conducted in a timely and cost-effective manner while minimizing disruptions to campus activities.

o Manage emergency repairs and coordinate with the Maintenance Team and also at times with the external contractors if required.

3. Safety and Compliance:

o Ensure that all maintenance activities are conducted in accordance with university safety regulations,



building codes, and industry standards.

o Maintain records of inspections, certifications, and maintenance logs for compliance purposes.

o Implement safety training programs for the maintenance staff and ensure adherence to health and safety protocols.

4. Coordination with Other Departments:

o Collaborate with academic, administrative, and residential departments to schedule maintenance activities that minimize disruption to university operations.

o Coordinate with event management teams to ensure that facilities are ready and properly maintained for special events, conferences, and functions.

5. Record Keeping and Reporting:

o Maintain records of all maintenance activities, equipment manuals, repair histories, and inventory.

o Generate regular reports on the status of university facilities, maintenance progress, and potential future needs.

o Assist the Head of HK in strategic planning for long-term maintenance and upgrades.

WHAT WE ARE LOOKING FOR

Qualifications

– Bachelor's degree or equivalent; postgraduate qualification a plus

– Experience: e.g. 5-8 years of experience

– Strong problem-solving skills and the ability to handle emergencies.

– Excellent organisational and time-management skills.

– Ability to work under pressure and meet deadlines.

– Strong attention to detail.

Who You Are

- You have robust knowledge of building maintenance, repairs, and facility operations.
- You are skilled in managing maintenance teams and coordinating daily activities.
- You are proactive, organised, and focused on timely resolution of maintenance issues.
- You have good problem-solving, communication, and coordination skills.
- You are committed to workplace safety, quality standards, and efficient campus operations.

ABOUT ASHOKA UNIVERSITY: https://www.ashoka.edu.in/

📌 Deputy Manager-Campus Administration (Sonipat)
🏢 Ashoka University
📍 Sonipat