Position: Company Secretary (CS)

Industry: Real Estate & Construction

Department: Legal & Secretarial / Compliance

Reporting To: CFO

Location: Pune

1. Job Purpose

To ensure effective corporate governance, statutory compliance, regulatory adherence and legal secretarial functions across the organisation. The Company Secretary will be responsible for ensuring compliance with the Companies Act, 2013, RERA regulations and other applicable laws while safeguarding the company's legal and corporate interests.
1. Key Roles & Responsibilities

A. Corporate Secretarial & Statutory Compliance

1. Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
2. Organise Board Meetings, Committee Meetings and Annual General Meetings (AGMs).
3. Prepare agendas, notices, minutes and resolutions for Board and Shareholder Meetings.
4. Maintain statutory registers, records, books and other secretarial documents.
5. Handle ROC filings, including AOC-4, MGT-7/MGT-7A, DIR-3 KYC, PAS-3, DPT-3 and other applicable forms.
6. Ensure timely filing of annual returns and financial statements.
7. Monitor changes in corporate laws and ensure implementation of relevant amendments.
8. Coordinate with statutory auditors, internal auditors and secretarial auditors.

B. RERA & Real Estate Regulatory Compliance

1. Ensure compliance with the Real Estate (Regulation and Development) Act, 2016 and applicable Maharashtra RERA regulations.
2. Coordinate registration of real estate projects with MahaRERA.
3. Monitor timely submission of quarterly project updates and annual compliance reports.
4. Ensure compliance with RERA requirements relating to project advertisements, allotment letters and agreements for sale.
5. Coordinate with project teams for timely submission of required project information and documentation.
6. Monitor RERA-related notices, complaints, hearings and regulatory proceedings.
7.



Ensure compliance with applicable escrow account and project fund utilisation requirements.
8. Maintain proper records of project registrations, extensions and completion certificates.

C. Legal & Regulatory Compliance

1. Coordinate with the Legal Department and external legal consultants on corporate and regulatory matters.
2. Monitor compliance with applicable laws relating to real estate, construction and land development.
3. Coordinate documentation relating to land acquisition, development agreements, joint ventures and joint development agreements.
4. Maintain records of conveyance deeds, development agreements, powers of attorney and other important legal documents.
5. Coordinate with government authorities, regulatory bodies and statutory departments.
6. Monitor legal notices, regulatory correspondence and litigation-related documentation.

D. Corporate Governance & Risk Management

1. Establish and maintain effective corporate governance practices.
2. Advise the Board and senior management on statutory and regulatory obligations.
3. Identify potential compliance risks and recommend corrective actions.
4. Ensure proper documentation and transparency in corporate decisions.
5. Maintain a compliance calendar and ensure timely completion of all statutory obligations.
6. Conduct periodic compliance reviews across group companies and subsidiaries.

E. Group Company & Management Coordination

1. Manage secretarial compliance for all group companies, subsidiaries and associate companies.
2. Coordinate with Finance, Accounts, HR, Legal and Project Departments for statutory requirements.
3. Maintain records of directors, shareholders, shareholding patterns and corporate structures.
4. Handle changes in directorship, share capital, registered office and other corporate matters.
5. Assist management in corporate restructuring, mergers, acquisitions and current company incorporations, wherever applicable.
6. Provide periodic compliance status reports to senior management.

📌 Company Secretary (Pune)
🏢 Kumar Promotors
📍 Pune