Job Title : Private Assistant to Founder

Location : Pune on-site Working Days : Monday to Friday Timing : Versatile and rotation based as per India and UK hours overlap Reports to : Founder

About the Role

Business is looking for a highly organised, proactive, and dependable Private Assistant based in Pune to support the Founder of a UK property investment and management group.

You’ll handle both business coordination and executive-level personal tasks ensuring projects move forward, communications stay tight and operationsrun smoothly.

You’ll be part operations coordinator, part project manager, and part gatekeeper - a steady second brain who keeps the Founder focused and the company organised.

Key ResponsibilitiesExecutive & Business Support

- Act as the Founder’s right hand for day-to-day coordination, updates, and planning.
- Track property-related tasks, ensure updates from UK team members are logged and completed.
- Maintain project lists, task boards, and reporting trackers for operations, hiring, and marketing.

Operational Liaison

- Coordinate between UK agents, India-based staff, and third-party partners.
- Maintain databases, files, and simple property-related documentation.
- Ensure weekly and monthly reports are submitted on time (sales, occupancy, marketing).
- Handle light research - from suppliers to property compliance lookups, etc.

Personal Assistance

- Handle travel bookings, appointments, and simple personal errands (as required).
- Maintain confidentiality and discretion in all personal and professional matters.
- Ensure time management for the Founder - filtering noise and prioritising what matters.

Administrative

- Organise digital folders, key documents, and notes across teams.




- Prepare summaries and reports for meetings and updates.
- Follow up with teams and freelancers for deliverables and task completion.

Ideal Profile

- Based in Pune with ability to work hybrid (office + home).
- Minimum 3-5 years experience as an Executive Assistant, Founder’s PA, or Operations Coordinator.
- Excellent written and spoken English (must be able to write concise and clear updates).
- Strong understanding of coordination between India and UK time zones.
- Highly organised, detail-oriented, reliable, and discreet.
- Comfortable working independently and making decisions.
- Tech-friendly: Google Workspace, Excel, Notion/ClickUp/Trello, WhatsApp Web, etc.

Work Style

You’ll thrive in this role if you:

- Work like an operator, not a task-taker.
- Can handle ambiguity and still deliver clarity.
- Know how to maintain pace, pressure, and professionalism without being told twice.
- Can keep up with a founder who values execution, structure, and results.

Compensation

Given the hybrid structure, seniority, and expected level of independence:

- Salary Range: ₹45,000 - ₹70,000 per month (depending on experience and capability).
- For someone exceptional (5+ years with top-tier founders or senior operations experience), we can stretch up to ₹80,000/month as a fixed package.
- Annual bonus can be performance-linked based on delivery and consistency.

Growth

This is not a fixed admin job - it’s a long-term opportunity to grow into an Operations Manager or Chief of Staff style role, supporting multiple business verticals across property, marketing, and staffing.

Pay: ₹600,000.00 - ₹900,000.00 per year

Benefits :

- Cell phone reimbursement

Work Location: In person

📌 Private Assistant (Pune)
🏢 Karnani
📍 Pune