Job Description - Purchase Executive

Position : Purchase Executive Location : The Nattika Beach Ayurveda Resort, Thrissur, Kerala Reporting To : Purchase Manager/General Manager

Role Overview

The Purchase Executive will be responsible for day-to-day purchasing, stock control, and inventory management for The Nattika Beach Ayurveda Resort. The role requires close coordination with operational departments, vendors, and the central management team to ensure timely procurement, cost efficiency, quality compliance, and accurate reporting .

This position plays a critical role in supporting uninterrupted resort operations while maintaining inventory discipline and cost control.

Key Responsibilities1. Procurement & Purchasing

- Handle daily purchase requirements for:

- Food & Beverage supplies

- Ayurveda medicines, oils, herbs, and consumables

- Housekeeping materials

- Engineering and maintenance supplies

- Office stationery and general items

- Source materials from approved and local vendors while ensuring quality and competitive pricing.

- Prepare and process Purchase Requests (PRs) and Purchase Orders (POs) as per company SOPs.

- Ensure adherence to approved vendor lists, negotiated rates, and purchase approvals.

2. Inventory & Stock Control

- Maintain accurate stock registers and inventory records for all departments.
- Monitor minimum stock levels, reorder points, and consumption patterns .
- Conduct regular physical stock verification (weekly/monthly).
- Ensure proper storage practices, FIFO/FEFO compliance, hygiene, and safety standards.




- Track expiry dates for perishable items, medicines, and oils.

3. Departmental Coordination

- Coordinate closely with:

- Kitchen & F&B; team

- Ayurveda doctors and therapy departments

- Housekeeping and engineering teams

- Understand operational requirements and forecast needs to avoid shortages or overstocking.

- Act as a key coordination link between the resort and management for procurement-related matters.

4. Documentation & Reporting

- Prepare daily purchase reports and stock movement summaries .

- Maintain complete records of:

- Purchase orders

- Invoices and GRNs

- Stock and consumption reports

- Share structured reports with:

- Operations Manager

- Management, as required

- Support internal audits and management reviews with accurate documentation.

5. Cost Control & Compliance

- Support management initiatives on cost optimization and waste reduction .
- Ensure purchases are within approved budgets.
- Flag discrepancies, pilferage risks, or quality deviations immediately.
- Follow all internal SOPs, approval hierarchies, and compliance standards.

Required Skills & CompetenciesTechnical Skills

- Knowledge of hospitality purchasing and inventory systems




- Familiarity with Ayurveda-related materials is an advantage
- Proficiency in MS Excel and basic inventory software
- Ability to prepare structured reports and documentation

Behavioral Skills

- Strong communication and coordination skills
- High attention to detail and accuracy
- Good vendor negotiation and follow-up skills
- Honest, disciplined, and process-oriented approach

Qualifications & Experience

- Graduate / Diploma in Commerce, Supply Chain, Hotel Management, or related field
- 4-6 years of experience in purchasing or stores management
- Prior experience in hotels, resorts, healthcare, or Ayurveda setups preferred

About Nattika Ayurveda Retreats

Nattika Ayurveda Retreats is an internationally acclaimed group of wellness resorts dedicated to authentic Ayurveda, holistic healing, and sustainable living . With serene retreats in Kerala, India, and on Lake Tollensesee in Germany, we welcome guests from across the globe to experience transformative wellness journeys.

Our philosophy blends timeless Ayurvedic traditions with thoughtful design, nourishing cuisine, and genuine hospitality. Every element of our retreats—from architecture to daily guest experiences—reflects our core values :authenticity, balance, and connection with nature.

Job Types : Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Advantages :

- Provident Fund

Experience :

- total work: 6 years (preferred)
- Store management: 4 years (preferred)

Work Location: In person

📌 Purchase Executive (Thrissur)
🏢 Nattika Beach Resorts
📍 Thrissur