1. Office Management: - Organize and maintain office supplies, tools, and equipment used within the manufacturing facility. - Supervise and ensure proper maintenance of office equipment like copiers, printers, and computers. - Maintain an efficient filing and document management system for production schedules, safety records, and compliance documents. 2. Scheduling and Coordination: - Assist in planning and scheduling production and maintenance activities, ensuring mínimal downtime. - Coordinate the availability of tools, machines, and resources needed for manufacturing. - Organize and schedule internal meetings, production reviews, and inspections. - Manage calendars for senior managers and manufacturing team leaders, including scheduling meetings and site visits. 3. Communication and Liaison: - Serve as a liaison between departments (e.g., production, engineering, logistics, procurement) to ensure efficient operations. - Coordinate meetings, conferences, and factory tours for customers, suppliers, or stakeholders. - Prepare and send out communications and internal reports as needed. 4. Documentation and Reporting: - Assist in the preparation of production reports, inventory records, and quality control documentation. - Ensure all regulatory and safety documents are filed and updated in accordance with industry standards and company policy. - Manage compliance documentation, including health and safety protocols and environmental standards. - Prepare purchase orders, manage supplier documentation, and track inventory levels. 5. Data Entry and Record Keeping: - Enter data related to production outputs, machine maintenance schedules, and inventory management into company systems. - Monitor and track employee attendance, overtime, and shift schedules. - Maintain detailed records of inventory levels, manufacturing parts, and supplies to support production operations. 6. Customer and Supplier Coordination: - Assist in coordinating with suppliers for raw materials, components,



and equipment needed for manufacturing. - Track and follow up on deliveries to ensure timely arrival of materials. - Maintain positive relationships with vendors and customers to ensure the timely and accurate delivery of products. 7. Support to Management: - Provide administrative support to senior management, including preparing reports, presentations, and meeting agendas. - Assist in the budgeting process and financial tracking for production and operational departments. - Handle sensitive and confidential information with discretion. 8. Quality and Safety Support: - Assist in maintaining and updating quality assurance documentation. - Ensure compliance with health, safety, and environmental standards. - Help with the coordination of safety audits, inspections, and quality control checks. 9. Process Improvement: - Assist in identifying opportunities for improving administrative processes to streamline manufacturing operations. - Implement and monitor new procedures for more efficient communication or production flow. Skills and Qualifications: - Technical Skills: Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and any specialized software used in manufacturing environments (ERP or MRP systems). - Organizational Skills: Strong organizational skills to manage multiple tasks, schedules, and deadlines in a fast-paced environment. - Communication: Excellent written and verbal communication skills to liaise with production teams, vendors, and management. - Attention to Detail: Ability to handle precise documentation and ensure accuracy in reporting. - Problem-Solving: Ability to anticipate and address issues in scheduling, production, and inventory management. - Teamwork: Ability to work effectively with a wide range of staff, from factory floor personnel to senior management. - Experience: Previous administrative experience in a manufacturing or automotive setting is preferred. - Knowledge of Industry: Understanding of automotive manufacturing processes and terminology is beneficial.

📌 Sr. Associate Admin - Plant (Chakan)
🏢 VARROC ENGINEERING
📍 Chakan