Admin Executive | Kolkata

Location: Current Alipore, Kolkata

Office Address: No. 20/1, Triangular Park, Sahapur Colony, Plot No. 100, New Alipore, Kolkata - 700053, West Bengal

Salary : ₹18,000 - ₹25,000 per month

Job Type : Full-Time | Work From Office + Field Work

Immediate Joiners Preferred

Eligibility: 2-3 years of experience in Administration, Office Operations, Coordination, or a similar role.

Experience in Creative Agencies, Production Houses, Studios, Media, Events, or similar industries will be preferred.

Strong coordination and organizational skills.

Comfortable with office-based as well as field responsibilities.

Ability to coordinate with vendors, freelancers, service providers, and internal teams.

Good communication, follow-up, problem-solving, and time-management skills.

Willingness to travel locally for office requirements, shoots, logistics, purchases, and other operational work.

Job Responsibilities:

- Manage day-to-day office administration and operational activities.
- Coordinate office requirements, supplies, equipment, maintenance, and general workplace needs.
- Handle vendor and freelancer coordination, including communication, follow-ups, and scheduling.
- Coordinate travel, transportation, logistics, and other arrangements required for shoots and projects.
- Assist with equipment and resource management, ensuring proper availability and accountability.
- Coordinate with photographers, editors, production teams,



vendors, and other external partners whenever required.
- Handle field visits, purchases, deliveries, collections, and other operational tasks as assigned.
- Support shoot-related logistics, including transportation, location requirements, materials, and team coordination.
- Maintain records of office assets, equipment, vendors, expenses, and operational requirements.
- Coordinate with management and internal teams to ensure smooth day-to-day operations.
- Follow up with vendors, service providers, and freelancers to ensure timely completion of tasks.
- Assist in implementing SOPs and structured operational processes.
- Support cost control, resource planning, and efficient utilization of office and project resources.
- Identify operational issues and coordinate with the concerned teams for quick resolution.

Preferred Skills: Strong administrative and coordination skills.

Comfortable handling both office and field responsibilities.

Good vendor, freelancer, and logistics management abilities.

Strong follow-up and problem-solving skills.

Basic knowledge of Google Workspace, Excel, documentation, and office management tools.

Organized, proactive, dependable, and detail-oriented.

Ability to manage multiple tasks and work effectively in a rapid-paced creative environment.

Pay: ₹18,028.69 - ₹24,554.96 per month

Work Location: In person

📌 Admin Executive (Kolkata)
🏢 Rutlix
📍 Kolkata