Job Title : Junior Chief of Staff

Company : VRT Management Group, LLC

Location : Santosh Nagar, Hyderabad, India (Onsite)

Experience : 1+ years Employment

Type : Full-time

About VRT Management Group, LLC

Founded in 2008 in the USA, VRT Management Group, LLC is a premier management consulting firm dedicated to accelerating the growth and scaling the impact of Founder

- and Entrepreneur-led enterprises.

Our Vision : By 2030, VRT (VEGA) Visionary Entrepreneurs Growth Accelerator will partner with 1,000 entrepreneurs and SMBs to build scalable, resilient, high-value companies, creating $1M+ in measurable financial value per business and $1B+ in total value

Key Responsibilities

Executive Coordination and Task Tracking

- Listen and Take Clear Notes : Attend leadership meetings, client calls, and coaching sessions. Record key decisions, instructions, action items, and important details.
- Manage the Task Tracker : Create and update a daily master task list for all work assigned by leadership to different team members.
- Follow Up on Tasks : Regularly follow up with team members to make sure tasks are completed correctly and on time.
- Keep Leadership Updated : Give leadership clear updates on task progress, delays, pending decisions, risks, and major problems.
- Ensure Clear Understanding : Act as a link between leadership and the team. Make sure every team member understands what they need to do, when it is due, and what quality is expected.

Documentation and Information Management

- Organize Information : Turn meeting discussions and unstructured information into clear notes, SOPs, trackers, and dashboards that are easy to find and use.
- Maintain Accurate Records : Keep complete and accurate records of client discussions, coaching sessions, contracts, decisions, and internal communication.

Financial Administration and Billing Support

- Prepare Client Invoices :



Create accurate invoices based on leadership instructions and get approval before sending them to clients.
- Track Invoice Status : Maintain an invoice tracker and update each invoice as Prepared, Approved, Sent, Pending, or Paid.
- Support Billing and Payment Follow-Ups : Work with internal team members to resolve billing issues, follow up on pending payments, and keep leadership informed about expected cash flow.

Required Qualifications and Skills

- Experience : 1+ years of proven experience in Founders office, Executive Support, or Office Administration.
- Financial Literacy : Strong hands-on experience in invoicing workflows, basic expense tracking, and documentation management.
- Tech Stack Proficiency : High proficiency in MS Excel (data organization, formatting, tracking formulas) and Google Workspace .
- Tool Familiarity : Prior experience with Zoho Books or equivalent accounting/ERP software is highly preferred.
- Core Competencies : Exceptional active listening skills, rigorous attention to detail, flawless written and verbal communication, and an uncompromising commitment to data confidentiality.

What We Offer

- Executive Exposure : Direct, daily collaboration with the CEO and senior leadership, providing an unparalleled masterclass in business execution and decision-making.
- Accelerated Career Trajectory : Fast-tracked learning and upward mobility across business operations, corporate finance coordination, and executive leadership pathways.
- Compensation : Competitive salary package aligned with experience, capability, and performance.
- Culture : A high-performing, professional, and supportive workspace engineered for skilled growth.

Pay: ₹200,000.00 - ₹500,000.00 per year

Application Question(s):

- Expected CTC (Cost to Company).
- The job location is Santosh Nagar, Hyderabad. Are you comfortable commuting to this location?
- The working schedule is 6 days a week, from 1:00 PM to 10:00 PM. Are you comfortable with these working days and timings?
- How many years did you work closely with Founder or any C level executive?

Work Location: In person

📌 Junior Chief of Staff (Hyderabad)
🏢 VRT Management Group
📍 Hyderabad