Job Type : Full-Time Experience : 1-3 Years

Job Summary

Key Responsibilities : Talent Acquisition & Recruitment

- Schedule and coordinate interviews with hiring managers.
- Conduct initial HR screening interviews.
- Coordinate with consultants and recruitment agencies when required.
- Prepare offer letters and negotiate compensation within approved guidelines.

Employee Onboarding

- Coordinate end-to-end onboarding activities for new employees.
- Prepare appointment letters, employment contracts, and onboarding documentation.
- Collect and verify employee documents.
- Create employee records in HRMS.
- Conduct induction and orientation sessions.
- Ensure smooth joining formalities.

HR Operations

- Maintain employee personal files and HR documentation.

- Update employee information in HRMS regularly.

- Manage attendance, leave records, and employee databases.

- Process employee confirmations, promotions, transfers, and resignations.

- Issue HR letters including:

- Appointment Letters

- Confirmation Letters

- Promotion Letters

- Experience Letters

- Relieving Letters

- Salary Certificates

- Employment Verification Letters

- Maintain confidentiality of employee records.

Payroll Support

- Coordinate attendance and leave records for payroll processing.
- Verify employee attendance and leave balances.
- Maintain overtime and shift-related records where applicable.
- Coordinate with the Finance team during payroll processing.
- Resolve payroll-related employee queries.

Employee Engagement

- Organize employee engagement programs and team-building activities.
- Plan birthday celebrations, festival events, and company functions.
- Conduct employee feedback surveys.
- Support employee wellness initiatives.
- Assist in organizing training and development programs.




- Promote a positive workplace culture.

Performance Management

- Assist in probation reviews and confirmation processes.
- Coordinate annual performance appraisal activities.
- Track performance review timelines.
- Prepare appraisal documentation.
- Maintain employee performance records.

HR Compliance

- Ensure employee records comply with company policies.
- Maintain statutory documentation related to PF, ESI, Gratuity, and Labour Laws.
- Assist during statutory and internal HR audits.
- Support implementation of HR policies and procedures.
- Ensure compliance with company rules and regulations.

Employee Relations

- Address employee queries related to HR policies.
- Maintain healthy employee relationships.
- Support grievance handling under HR Manager guidance.
- Coordinate employee exit formalities.
- Conduct exit interviews.
- Prepare Full & Final Settlement documentation.
- Collect company assets during employee separation.

HR Reporting

- Prepare daily, weekly, and monthly HR reports.
- Maintain recruitment status reports.
- Prepare employee headcount reports.
- Generate attrition and retention reports.
- Track recruitment metrics and hiring status.
- Maintain HR dashboards and MIS reports.

Administrative Coordination

- Coordinate with the Admin department for employee requirements.
- Support office administration during employee onboarding.




- Assist in organizing company meetings and events.

Required Skills :

- 0-2 years of experience in Human Resources or Recruitment.
- Good understanding of the employee lifecycle.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Good knowledge of recruitment processes.
- Basic understanding of payroll and attendance management.
- Familiarity with Labour Laws, PF, ESI, and statutory compliance.
- Strong documentation and record management skills.
- Ability to maintain confidentiality of employee information.
- Good problem-solving and conflict-resolution skills.
- Strong coordination and follow-up abilities.
- Positive attitude and willingness to learn.

Technical Skills

- Microsoft Excel (VLOOKUP, Pivot Tables, Basic Formulas)
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Google Workspace (Docs, Sheets, Drive)
- HRMS Software (Zoho People, Keka, GreytHR, BambooHR, or similar)
- Applicant Tracking Systems (ATS)
- Job Portals (Naukri, LinkedIn, Indeed, Foundit)

Qualification

- MBA (HR) / MSW (HR) / BBA (HR) / Any Bachelor's Degree with HR Specialization

Preferred Skills

- Internship or prior experience in HR Operations or Recruitment.
- Experience using HRMS or ATS software.
- Knowledge of employee engagement activities.
- Basic knowledge of payroll coordination.
- Ability to work in a fast-paced setting.
- Strong planning and coordination skills.
- Immediate joiners will be preferred.
- Experience in IT Services, Software, or Startup environments will be an added advantage.

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits :

- Health insurance
- Provident Fund

Work Location: In person

📌 Junior HR Executive (Perungudi)
🏢 Proglint Software Solutions
📍 Perungudi