Job Title: HR Executive (US onboarding experienced required) Department: Human Resources

Location:
Remote role

Experience:
2–5 Years Employment Type: Full-Time Job Overview We are looking for a detail-oriented and responsible HR Executive to manage the end-to-end onboarding process for employees and consultants working in the United States. The ideal candidate should have a good understanding of US onboarding procedures, employment documentation, Form I-9 verification, E-Verify, background verification, and general US employment compliance requirements. The candidate will coordinate with new hires, recruiters, HR teams, and clients to ensure a smooth and timely onboarding experience while maintaining accurate employee records.

Key Responsibilities
1. US Employee Onboarding
• Manage the complete onboarding process for new employees and consultants across the United States.
• Send offer letters, onboarding instructions, and new hire documentation.
• Collect and verify required documents, including personal details, employment forms, and tax-related information. 2. I-9 Verification & E-Verify
• Handle Form I-9 completion and employment eligibility verification as per US regulations.
• Understand Section 1 and Section 2 requirements and their applicable deadlines.
• Verify acceptable identity and work authorization documents according to I-9 guidelines.
• Maintain proper I-9 records and ensure compliance with applicable retention requirements. 3. Background Verification & Compliance
• Initiate and track background verification (BGV)



through vendors such as HireRight or other screening platforms.
• Follow up on criminal background checks, employment verification, education verification, and drug screening, as applicable. 4. US Employment Documentation
• Assist with the collection and maintenance of W-4, state tax withholding forms, and other applicable new-hire documents.
• Understand basic US employment authorization categories and supporting documentation. Required Skills & Qualifications
• Bachelor's degree in HR, Business Administration, or a related field.
• 2–5 years of experience in HR operations, US recruitment operations, or US employee onboarding.
• Practical experience handling US onboarding and Form I-9 verification is preferred.
• Good understanding of US employment eligibility verification and E-Verify.
• Experience with background verification platforms such as HireRight, Sterling, or First Advantage.
• Basic knowledge of US employment documentation, W-4, W-2, and 1099 processes.
• Familiarity with US work authorization documents such as Green Card, EAD, and other acceptable I-9 documents.
• Good communication, coordination, and follow-up skills.
• Solid attention to detail and ability to manage multiple onboarding activities simultaneously.
• Proficiency in MS Excel, Outlook, and HR tracking systems. Ideal Candidate Profile We are looking for someone who has hands-on experience managing US onboarding activities and understands how the process works from the time a candidate accepts an offer until the employee is fully onboarded and cleared to start working.

📌 US HR Generalist (India)
🏢 Startech Networks
📍 India