Job Description – Executive – Export Documentation1. Job Overview

- Job Title: Executive – Export Documentation

- Industry: Pharmaceuticals

- Department: Export Documentation / Supply Chain

- Job Location: Chembur East, Mumbai

- Work Mode: Work from Office

- Employment Type: Full-Time

- Job Level: Junior

- Number of Openings: 1

- Reporting To: Export Manager / Supply Chain Head

2. Job Summary

We are looking for an experienced Executive – Export Documentation to manage end-to-end export documentation and shipment coordination for pharmaceutical products. The candidate will handle international export operations involving both air and sea freight, ensuring accurate documentation, timely shipment processing, and compliance with applicable export procedures. The role requires coordination with customs agents, freight forwarders, shipping lines, banks, overseas customers, and internal departments.

3. Key Responsibilities

- Prepare and manage pre-shipment and post-shipment export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, Bills of Lading, BRC, LC documents, and other statutory paperwork.

- Coordinate with Clearing House Agents (CHA) for export documentation processing and customs clearance.

- Arrange freight bookings and coordinate with freight forwarders and shipping lines for air and sea shipments.

- Monitor shipment schedules, vessel movements, and shipment status to ensure timely dispatch and delivery.

- Coordinate with insurance companies for marine insurance and claims, wherever required.

- Manage export-related banking documentation and follow up for timely realization of export payments.

- Arrange, follow up, and maintain records of BRC, Bills of Lading, and other statutory export documents.

- Prepare and maintain weekly and monthly MIS reports related to shipments, documentation status, and export activities.

- Coordinate with Finance, Production, Quality, and Dispatch departments to ensure accurate and timely export execution.





- Communicate with overseas customers, suppliers, authorities, and service providers for smooth export operations.

4. Required Skills & Competencies

Technical / Functional Skills

- Strong hands-on experience in end-to-end export documentation.

- Mandatory experience in the pharmaceutical industry.

- Practical exposure to both air and sea export shipments.

- Experience coordinating with CHAs, freight forwarders, and shipping lines.

- Valuable knowledge of export procedures, customs clearance, and statutory documentation.

- Understanding of export banking procedures, BRC, and Letter of Credit (LC) documentation.

- Knowledge of Bills of Lading and other shipment-related documents.

- Proficiency in MS Excel, MIS reporting, and documentation tracking.

- Knowledge of marine insurance and export incentives will be an advantage.

Behavioural / Soft Skills

- Good written and verbal communication skills.

- Strong coordination and follow-up abilities.

- High attention to detail and documentation accuracy.

- Effective time management and ability to meet shipment deadlines.

- Problem-solving skills and ability to manage multiple activities.

- Ability to coordinate with internal and external stakeholders.

5. Educational Qualification

- Graduate in B. Com, BBA, or any relevant discipline.

- Relevant education in commerce, logistics, or supply chain management will be an advantage.

6. Experience Requirements

- Minimum 3–4 years of relevant experience in export documentation.

- Prior experience in the pharmaceutical industry is mandatory.

- Hands-on experience managing export documentation and shipment coordination.





- Experience handling both air and sea shipments is required.

- Practical experience coordinating with CHAs, freight forwarders, and shipping lines.

7. Salary & Compensation

- CTC: Up to ₹6 LPA.

- Compensation will be based on the candidate's experience, relevant skills, and suitability.

8. Work Details & Employment Conditions

- Work Mode: Work from Office.

- Working Days: Monday to Saturday.

- Weekly Off: 2nd and 3rd Saturdays off; other Saturdays are working.

- Working Hours: 10:00 AM to 7:00 PM.

- Job Location: Chembur East, Mumbai.

- Employment Type: Full-Time.

9. Preferred Skills / Candidate Profile

- Candidates with pharmaceutical export documentation experience.

- Practical knowledge of overseas shipments through air and sea freight.

- Exposure to regulated international markets will be preferred.

- Ability to independently manage export documentation and shipment coordination.

- Female candidates preferred.

- Age preference: Up to 35 years.

10. Key Performance Indicators (KPIs)

Performance will be evaluated based on:

- Accuracy and completeness of export documentation.

- Timely preparation and submission of shipment documents.

- Coordination and follow-up for customs clearance and shipment execution.

- Timely tracking and maintenance of BRC and other statutory documentation.

- Accuracy and timely submission of export MIS reports.

- Effective coordination with internal departments and external stakeholders.

Specific numerical targets can be defined by the reporting manager.

11. Additional Information

- Notice Period: Candidates with a notice period of up to 45 days may apply.

- Industry Experience: Pharmaceutical industry experience is mandatory.

- Shipment Exposure: Experience handling overseas air and sea shipments is required.

- Mandatory Requirement: Strong hands-on experience in export documentation and coordination with CHAs, freight forwarders, and shipping lines.

📌 Export Documentation Executive (India)
🏢 Career Path HR Solution
📍 India